Job Title:Temp EA
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundEA - Administrative
Secondary Background
Job Number:JN -062017-1123
Temporary Executive Assistant, Immediate start!
Our client requires a polished and professional Executive Assistant to join their team on a temporary basis minimum of 1 – 2 months with the possibility for permanency for the right candidate. Providing senior-level assistance to a C level Executive, the selected individual will exercise advanced business skills and administrative coordination. They will be results oriented with a proactive approach, take initiative and assume ownership of their work. You have strong organizational and communication skills and possess a keen eye for detail.
Duties include but are not limited:
· Meetings; preparation, agendas, action items, minute distribution, follow-ups
· Calendar management; scheduling, tracking, rescheduling in times of conflict
· Correspondence, business letters, memos; creating, proofreading, formatting
· Management of Twitter account
· Travel arrangements and itinerary compilation; high level of research regarding timing, locations, parking, etc.
· Flagging, following up, and tracking items for urgency and completion
· Special projects and duties as assigned
The role requires advanced skills in Microsoft Office, superior organizational skills, as well as the ability to follow direction and adapt to rapidly changing priorities. Related experience is a must! Candidates must be available immediately for interview and to start.
Is this you?
Please apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Sarah-Ann McCabe, Recruitment Manager or Darcia Bower, Managing Director, quoting reference # 2734-STemps, if you have already met a member of our team and are interested in this role please call or email us asap.
Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.
Job Title:Front Desk Coordinator, Fast-Paced & Dynamic Firm 2413-STemp
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundFront Desk Coordinator - Administrative
Secondary Background
Job Number:JN -072016-798
Temporary Front Desk Coordinator, Fast-Paced & Dynamic Firm - Great Opportunity!
This is an amazing opportunity to join a boutique firm where you will work with a close knit team of professionals. You will have the opportunity to take ownership of this role and develop a detailed knowledge of office coordination. Our client values service, integrity, teamwork and innovation. As the first point of contact, the successful candidate will be warm and outgoing; a people pleaser who is always striving to go above and beyond. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is an asset - willingness and flexibility a must!
Job Description
- Greet all visitors to the office in a welcoming and professional manner
- Managing all incoming calls and emails providing assistance to candidates and clients where possible, remaining professional and courteous at all times
- E-mail management; flag and print all relevant emails each morning and throughout the day, reply to general enquiries
- Ensure all correspondence is recorded, and is escalated in an efficient manner when required
- Database management; add new and update existing contacts using one or more databases, eliminating and managing duplicate contacts, uploading relevant information/activities to contact record, ensuring appropriate people are added to project lists
- Arrange and receive couriers
- Order supplies and maintain office machines: machines stocked, advise the relevant people when short supplies, inventory knowledge – conduct regular counts
- Schedule and confirm appointments as requested/required
- Coordinate and prepare presentations, letters and correspondence, and client packages as required
- Organize and maintain all office filing systems
- Coordinate and execute quarterly marketing projects, including the distribution and delivery in a timely and cost effective manner
- Provide PA and administrative support to the Managing Director
- Assist the Consultants as required, to ensure a seamless level of service to all clients and candidates
Qualifications
- Minimum two years’ experience general office administration or a combination of office and hospitality experience
- Highly developed communication skills; must be empathetic to the needs of clientele
- Highly intelligent, organized and be able to handle a large work load effectively and efficiently
- Must have excellent customer service skills and a solutions oriented approach
- Excellent written and verbal communication skills
- Highly motivated and take pride in a job well done
- Excellent working knowledge of(Word, Excel & Outlook)
- Experience in PowerPoint, Adobe, Publisher and Act an asset but not required
- Accuracy and efficiency a must
- High level organization and follow up skills
- Ability to take direction and follow through
- A team player with a proactive, can do attitude
- Ability to take ownership of special projects and tasks with little supervision
- Post-Secondary degree/ diploma is an asset
Is this you?
Please apply online @ http://www.expertrecruiters.com/search-jobs/ with your resume and cover letter to the attention of Sarah-Ann McCabe, Recruitment Manager, quoting reference #2413-STemp, if you have already met a member of our team and are interested in this role please call or email us asap.
Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.
