Our client is looking for an experienced Executive Assistant to join their team.
Who you are!
You are an experienced professional with a proactive can-do attitude. Someone who understands the bigger picture and asks questions. You have excellent communication skills and the ability to manage multiple priorities simultaneously.
What Your Impact Will Be
The Executive Assistant will report directly to the CEO and will work with the leadership team to support all the company’s initiatives. As the executive assistant, you will support the CEO with calendar management, documentation, and event coordination. The Executive Assistant needs to demonstrate an excellent professional demeanor while interacting with stakeholders, members, and partners. The ideal candidate needs to be available at 8 am Ontario time for meetings.
Where is it based?
Toronto but the role is remote
Responsibilities
Support the CEO with calendar management, travel coordination, event support, software savviness, and attention to detail.
Scheduling and coordinating meetings with the CEO, executives, and chairs.
Coordinate and track workflow on a wide variety of projects.
Keep awareness of the bigger picture around the organization and events.
Participating in internal status meetings to maintain familiarity with all projects and similar tasks.
Preparing drafts and formatting/proofreading documents such as proposals, reports, plans, and others.
Manage three calendars, the CEO, Chair success, and Events.
Managing office-wide administrative needs such as office supplies, business services, business cards, and catering arrangements (food and beverage, dietary restrictions).
Coordination for the company’s events: Venue organization, invitations, and RSVPs, collecting bios and photos for keynote speakers, monitoring registrations, sending confirmation emails, managing excel lists for events, seating plans, nametags, printing.
Sending out video clips after events.
Update salesforce
Other administrative tasks as required
Must Haves
Extensive experience working with executives, 7 + years preferably
Experience working with calendar management
Proficiency with Salesforce, Calendly, Office 365 email, outlook, Zoom, and Teams
Advanced computer skills with Excel, Word, and Zoom
Available to work flexible hours in the EST time zone
Excellent verbal and written skills
Being very proactive and assertive
Have excellent attention to detail and the ability to work in a fast-paced environment
What do they offer?
Salary: 85,000 - 90,000 per year
Remote work
Medical benefits
This role is Full Time - 40 Hours/week
Is this you?
Please send your resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap
