Administrative Assistant (ASAP start)

Our client is looking for a professional to join their team until the end of November.

Who you are!

You are a professional with an administrative background/experience. You have excellent communication skills and a keen attention to detail. You are organized and have exceptional multitasking abilities.

Where is it based?

Vancouver, BC.

Responsibilities

·        Provide administrative support to department managers.

·        Perform data entry tasks accurately and efficiently, ensuring the integrity and quality of the data.

·        Answer incoming calls, address inquiries, and redirect calls as needed.

·        Manage email communications and calendars when required, ensuring efficient coordination.

·        Create, update, and maintain records with attention to accuracy and organization.

·        Fulfill any other duties or tasks as assigned by the department.

What’s in it for you? 

·        Hour rate: $25- $27 per hour + 4 % in lieu of vacations.

·        Remote work.

Is this you?

Please send your resume to jobs@expertrecruiters.com  or apply online at https://adr.to/g6lcmai with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap

 

SENIOR ADMINISTRATIVE ASSISTANT (ASAP START)

Our client is looking for an enthusiastic professional to join their team until the end of January.

What Your Impact Will Be

The Senior Administrative Assistant must be able to navigate through the day-to-day operational processes of the team and work through daily administrative tasks, such as meetings management, accounts payable work, and managing client requests but also be able to take on smaller-scale operational projects independently and assist the on larger scale operational projects pertaining to quality control of business processes or process improvements. This role requires someone who has outstanding attention to detail, a high level of confidentiality, and possesses strong business acumen. The documentation maintained by this role supports the team, managers, and our clients.

Where is it based?

Vancouver, BC.

Must Haves

  • High school graduation and some related work experience; OR an equivalent level of related work experience, education, and/or training may also be considered.

  • Excellent writing skills and proven ability to develop clear, concise, and comprehensive written communication as they will communicate with varied stakeholders in an informative or consultative manner.

  • Excellent judgment in setting priorities, identifying issues, and determining action required when working under pressure and deadlines.

  • Superior interpersonal, oral communication, and relationship management skills.

  • Adept at balancing major concurrent tasks and projects and working with both office and field staff in a coordinated manner.

  • Proven ability to respond to a wide variety of issues and deal with unclear situations and conflicting demands, and to seek leadership direction and support with priority setting when needed.

  • Excellent computer skills using Word, PowerPoint, Outlook, and Excel.

  • Demonstrated ability to work independently and as a member of the team.

  • Strong organizational and proactive coordination skills, and the ability to manage multiple priorities simultaneously.

Is this you?

Please send your resume to jobs@expertrecruiters.com  or apply online at https://adr.to/up3smai with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap

Temporary Receptionist (ON HOLD)

Our client is looking for a professional to join their team until November 14th. Ideally, you will have some previous and related office experience, and be proficient in Microsoft Office.  You are reliable, easy to get a hold of, and flexible.


Where is it based?
Vancouver, BC
 
Responsibilities

  • Answer incoming calls; transfer calls, answer questions, and provide assistance where possible

  • Switchboard operation

  • Greet and direct all visitors in a welcoming and professional manner

  • Accept mail and arrange couriers

  • Schedule coordination

  • E-mail correspondence as required

  • Maintenance of the contact database

  • General clerical; photocopying, scanning, filing

  • General housekeeping and upkeep of the reception area

Admin Assistant/ Coordinator (ON HOLD)

Our client is looking for a professional to join their team. 

Who you are! 

You are a professional with an administrative background/experience. You have excellent communication skills and a keen attention to detail. You are organized and have exceptional multitasking abilities. 

Where is it based? 

Downtown, Vancouver. 

Responsibilities 

  • Providing personal and confidential administrative support to department managers. 

  • Answering incoming calls, addressing inquiries, and redirecting calls when necessary. 

  • Coordinating and scheduling daily appointments, interviews, meetings, and managing general daily calendar requests. 

  • Classifying incoming and outgoing mail and identifying issues that require attention. 

  • Maintaining the system by ensuring that all relevant materials are included, enabling the manager to prepare effectively for meetings.  

Is this you? 

Please send your resume to jobs@expertrecruiters.com  or apply online at https://adr.to/k3fsiai with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap. 

 

Executive Assistant (ASAP START) (FILLED)

Our client is looking for a professional to join their team part-time for three days a week (Wednesday is a must) 

Who you are! 

You are a professional with administrative experience/background supporting an executive team. You are resourceful, self-motivated and with excellent communication skills. You are organized and have exceptional attention to detail. 

Where is it based? 

East Vancouver. 

Responsibilities 

  • Reviewing, editing, and proofreading written content (meeting minutes, correspondence, manuals, presentations) with care and attention to detail.  

  • Organize, Planning and support with in/person or virtual events, including managing registrations and logistics. 

  • Managing legal documents and internal database/record systems. 

  • Engaging with internal or external stakeholders on behalf of the leadership team, through written and spoken communication. 

Must haves 

  • Advance knowledge of Microsoft 365 Office  

  • Zoom or Teams experience. 

  • Excellent written and oral communication skills. 

  • Outstanding people skills and a flexible attitude. 

What’s in it for you?  

  • Hour rate: $26- $28 per hour +4% in lieu of vacations. 

  • Hours 8:30 -4:30. 

Is this you? 

Please send your resume to jobs@expertrecruiters.com  or apply online at https://adr.to/5zdskai with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap. 

Front-Office/Receptionist – (5-month term) ASAP START (ON-HOLD)

Our client is looking for a professional to join their team until March 2024 (full-time).

Who you are!

You are a professional with administrative background/ experience. You have excellent communication skills and attention to detail. You have experience with Microsoft Office products, specifically an Intermediate knowledge of Excel.

Where is it based?

Vancouver, BC

Responsibilities

·         Answer incoming calls; transfer calls, answer questions, and provide assistance where possible

·         Greet and direct all visitors in a welcoming and professional manner

·         Accept mail and arrange couriers

·         Schedule coordination

·         E-mail correspondence as required.

·         Maintenance of the contact database

·         General clerical; photocopying, scanning, filing

Must Haves

·         Intermediate Knowledge of Excel

·         Proficiency with Microsoft Office products

Is this you? (for LinkedIn)

Please send your resume to jobs@expertrecruiters.com  or apply online at https://adr.to/nn2sgai with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap

Senior Administrative Assistant – ASAP start (FILLED)

Our client is looking for an enthusiastic professional to join their team for a short-term contract until December 2024/ January 2025

What Your Impact Will Be

The position requires strong organizational and proactive coordination skills, and the ability to manage multiple priorities simultaneously. The candidate is expected to have excellent oral and written communication skills. This role requires someone who has outstanding attention to detail, a high level of confidentiality, and possesses strong business acumen.

Where is it based?

Vancouver, BC.

Must Haves

·       High school graduation and some related work experience; OR an equivalent level of related work experience, education, and/or training may also be considered

·       Excellent writing skills, and proven ability to develop clear, concise, and comprehensive written communication (especially on meeting minutes and meeting packages)

·       Great calendar management

·       Excellent computer skills using Word, PowerPoint, Outlook, and Excel

·       Excellent judgment in setting priorities, identifying issues, and determining action required when working with deadlines

·       Superior interpersonal, oral communication, and relationship management skills

·       Demonstrated ability to work independently and as a member of the team

Responsibilities

·       Providing administrative support to the director, other team members, committee and government representatives

·       Participate regularly in team meetings

·       Recognizes and takes the lead in improving administrative processes.

·       Tracks and reports progress team projects and committees.

·       Processes expenses as required

What’s in it for you? 

·       Salary range between $49k-$57k

·       Hybrid role with some in-person meetings to attend on occasion.

 Is this you?

Please send your resume to jobs@expertrecruiters.com  or apply online at https://adr.to/yv3sgai with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap

Senior Compliance Monitor– (Permanent, Full-time)

Our client is looking for a professional to join their team.
 
What Your Impact Will Be
 
The position reports to the manager, the role will be a right hand to the manager and help with special projects. The ideal candidate will have healthcare regulatory experience or regulatory experience. Team leadership/supervisory experience is required. The role will lead the compliance and assessment teams. Meeting with the team regularly, overseeing day-to-day, handling escalations and more complex files.
This role will also support the development and maintenance of policies, standards, and processes.
 
Where is it based?
Vancouver, BC.
 
Responsibilities
Human resource management (with input from the manager):

    • undertake regular meetings with staff

    • provide direction, support, training, mentoring, and oversight to staff members as appropriate

    • assign and monitor tasks as appropriate

    • monitor and provide input and feedback on staff performance

    • promote teamwork and collaboration

Lead and support processing complex applications:

    • create forms as required, and conduct necessary follow-up and monitoring

    • support team with reviewing and summarizing significant and complex information into meaningful correspondence

    • review and approval of documents

    • monitor, identify, and follow up on files

    • generate both operational and ad hoc reports as required

Lead and support the team to conduct regular file audits and to provide overall support

    • conduct file review audits

    • answer general questions

    • liaise with other departments/organizations

    • ensure document errors are corrected in a timely and accurate manner

    • provide recommendations and implementation oversight of any policy and process changes to increase accuracy

    • support team with reviewing and summarizing significant and complex information into meaningful correspondence

    • draft general correspondence for the manager and/or executive director

    • generate both operational and ad hoc reports as required

Other duties include but are not limited to the following:

    • participate in the development and recommendation of changes to policies, standards, etc.

    • identify issues for discussion at meetings

    • draft and respond to routine correspondence

    • lead and or assist with special projects related to the department

    • coordinate existing or improved procedures with IT

    • assisting with calculating departmental statistics and reporting

    • represent the department with IT project development and implementation

Must Haves

  • Minimum of two to four years of relevant regulatory experience or equivalent combination of education and experience

  • Minimum of two to four years of people leadership experience with a proven ability to mentor, motivate, and develop staff

  • A bachelor’s degree, or higher, is preferred or the equivalent in experience and qualifications

  • Strong analytical skills with the ability to seek out and offer solutions to complex issues

  • Exceptional organizational and communication skills, along with keen attention to detail, to manage a high volume of work and set work priorities

  • Ability to work independently, and as a team player, in a fast-paced environment

  • Strong working knowledge of Microsoft Office applications including Access, Word, and Outlook

  • Intermediate or advanced Microsoft Office Excel working knowledge

  • Familiarity with scientific/medical language is an asset

  • Excellent oral and written communication skills

  • Proven ability to perform multiple tasks, balance continuous demands and priorities, and meet deadlines

  • Strong interpersonal skills

  • Ability to maintain a calm demeanor during busy or stressful times

  • The ability to exercise good judgment in recognizing the scope of authority and protecting confidential information is a must

  • Initiative and strong problem-solving skills

  • Ability to exercise tact and discretion when handling sensitive and/or confidential matters

 
What’s in it for you? 

  • Salary: $65,344 to $ $79,000 range, depending on experience.

  • Benefits

  • Telecommute: 40%

Administrative Assistant - Temporary (On Hold)

Our client is looking for a professional to join their team for 2-3 months.

What Your Impact Will Be

The ideal candidate needs to have high attention to detail and data entry skills.


The work will include data entry and reviewing incoming data on spreadsheets, separating them out with specific criteria, and then emailing registrants/applicants one of the present responses based on the data.

You will need to complete the technical testing to apply.


Where is it based?

Vancouver, BC. Easy access by public transit.


Hours: 8:30 to 4:30 pm (Monday to Friday)

What’s in it for you? 

  • Salary: $30.24 per hour, minus 1.5% union dues. This is a union role, and the candidate must agree to be a member of the union.

  • You will receive an additional 6% in lieu of vacations.

  • Hybrid work or fully remote. Training will be at the office.

Administrative Assistant (Temporary) Start ASAP (FILLED)

Our client, a recognized top employer in BC is looking for a temporary Administrative Assistant.

Who you are!

The ideal candidate is a proactive, discrete, and detail-oriented person with solid communication skills. An individual capable of interpreting complex policies and standards; able to remain calm during busy or stressful times while maintaining excellent customer service

Where is it based?

  • Downtown, Vancouver

 
Responsibilities

  • Compile and review required documentation

  • Attend to calls, emails, and voicemails related to inquiries

  • Provide general administrative office support

  • Type routine correspondence

  • Data entry

  • Deal with confidential information

  • Other duties as required by the manager of the department

 
Qualifications and skills:

  • Post-secondary degree (preferred) or an equivalent combination of education and experience

  • Background in health care or familiarity with medical terminology is an asset

  • Previous work experience in customer or patient service is an asset

  • Knowledge of Microsoft Office applications including Word, Access, Outlook, and PowerPoint

  • Excellent editing and proofreading skills

  • Excellent research and analytical skills

  • Strong organizational and time-management skills

  • Ability to interpret, research, and apply complex standards to provide information

  • Attention to detail and a high level of accuracy

  • Excellent communication skills, both written and verbal

  • Ability to maintain discretion and exercise good judgment when dealing with confidential information

 
What’s in it for you?

  • Salary: $24 per hour plus 4% in lieu of vacations

Temp Administrative Assistant - (2 roles) (Filled)

Our client is looking for a professional to join their team.
 
The ideal candidate is detail-oriented, adept with technology, a quick learner with strong verbal, and written communication skills, and good with databases, and entering information.
 
The candidate needs to complete the technical testing.
 
This role is in the office.
The office is based in Vancouver, BC. Easy access by public transit.
 
Duration: 2 weeks with the possibility of extension up to 1 month
.
Hours: 8:30 to 4:30, In the office (Monday to Friday)  
 
What’s in it for you? 
 
Salary: $28.67 /hour minus 1.5% union dues. This is a union role, and the candidate must agree to be a member of the union. Additional 6% vacation pay.

Expert Recruiters Website

Administrative Assistant– (Temporary) ASAP start (Filled)

Our client is looking for a professional to join their team.
 
What Your Impact Will Be
 
The Administrative Assistant provides general administrative support for the President and the Director, and financial administrative support for the office. The role will focus mostly on administrative support which will include letter writing and general correspondence. You will provide confidential support to the President, the Director, and Executive committees, including working with highly sensitive files and correspondence.
 
Where is it based?
Burnaby, BC
 
Responsibilities

  1. CONFIDENTIAL ADMINISTRATION

  • Acts as a point of initial contact for inquiries directed to the President.  Assesses the sensitivity of the inquiry and refers as necessary.

  • Monitors President’s mail and email, making decisions about actions and directions.

  • Based on consultation and direction received from the President, drafts highly sensitive correspondence, and manages President’s official signature.

  • Reviews and refines draft correspondence prepared by other offices.

  • Delivers strictly confidential text processing, electronic transmission, and other services, as required.

  • Ensures timely and efficient organization of files, correspondence, meetings, and other responsibilities.

  • Provides administrative support for weekly executive meetings and monthly group meetings, including but not limited to coordinating and scheduling, booking venues, arranging resources, collecting agenda items, supporting materials, preparing and disseminating agendas and distributing papers, and initiating follow-up on business arising.

  • Monitors and initiates follow-up on matters arising from correspondence, meetings, and Committees on behalf of the President to ensure the President's direction on administrative actions are undertaken within appropriate time frames.

 

  1. OTHER ADMINISTRATIVE DUTIES

  • Researches and provides information

  • Completes times and absence records of office staff, maintains vacation schedules, and other leaves, and arranges for replacement staff.

  • Provides a range of general operational and administrative support,

  • Manages and administers electronic and manual office filing systems by directing or carrying out the classification, set-up, maintenance, archiving, and retrieval of information and documents.

  • Supervises support staff.

  • Coordinates the selection, acquisition, and/or maintenance of software, hardware, and office equipment to ensure an efficient business environment is maintained.

 
 Salary: $40 - $45 per hour