Administrative Assistant Healthcare

Expert Recruiters

Vancouver, BC

$44,006 - $48,000 a year - Full-time, Permanent

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Administrative Assistant/Office Manager, Healthcare Vancouver ASAP Start!

Our client, a dynamic organization working in a niche area of the Healthcare industry, are looking for a strong administrator to take on an independent and responsible administrative role with fantastic prospects for growth and development within the company.

Who you are!

You are a discreet and responsible individual with 3-5 years administrative experience. You have excellent communication and interpersonal skills and an engaging personality with the ability to work on own. Very high attention to detail is of upmost importance in this position, as is the ability to juggle multiple tasks and manage your time efficiently.

The Role

This is a fantastic role for someone looking to take on additional responsibility in ensuring the smooth running of a small office, providing excellent customer service and support, and look after detailed administrative duties including testing The role is an excellent opportunity for someone looking for development as the position will grow with the company.

Where is it based?

West Broadway with paid parking (provided free)

Responsibilities

• Front-line duties ensuring a welcoming reception to visitors

• Provide excellent customer service and follow ups with clients

• Administer testing

• Expense management

• Scheduling and meeting coordination

• Preparation of reports and official documents

• General administrative support for the office

This role is also known as Medical Office Assistant, Clinic Assistant, Office Manager, MOA, Receptionist, Medical Administrator

Expected start date: 2021-04-28

Job Types: Full-time, Permanent

Salary: $44,006.00-$48,000.00 per year

Benefits:

• Dental care

• Extended health care

• Vision care

Schedule:

• 8 hour shift

• Monday to Friday

• No weekends

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 1 year (required)

• receptionist: 1 year (required)

Work remotely:

• No

COVID-19 precaution(s):

• Remote interview process

• Personal protective equipment provided or required

• Social distancing guidelines in place

• Sanitizing, disinfecting, or cleaning procedures in place

Accounting Temps

Temporary Accounting Opportunities – Work that works with your schedule!

Are you looking for temporary work while you job hunt or to allow you flexibility in your work schedule? With opportunities in the Greater Vancouver Area we are always looking for fantastic candidates to be Temporary Accounting Ambassadors for Expert Recruiters. Short and long-term opportunities available, day of assignments and ongoing roles!
 
The roles we require on an ongoing basis include Accounts Payable Accounting Clerk, Bookkeeping and other Accounting roles! The duties include but are not limited to the following:

• Accounts Payable Clerk

• Accounts Receivables Clerk

• Accounting Clerk

• Bookkeeper

• Payroll Specialists

• Auditor

• Staff Accountant

• Senior Accountant

• Accounting Manager  

Ideally you will have some previous and related finance experience and be proficient in Accounting Systems and Microsoft Office.  You are reliable, easy to get a hold of, and flexible. 
 
 Is this you?

Please apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Candace Amirault, Sr. Talent Executive or Darcia Bower, Managing Director quoting reference #3764-CAtemp if you have already met a member of our team and are interested in this role please call or email us asap. 

Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.

Temp Office Admin 4 days per week ASAP start

ASAP Office Admin Monday-Thursday. Starts Monday. You have good MS Office skills and strong attention to detail. Beautiful downtown offices.

Accounting Temps

Are you looking for temporary work while you job hunt or to allow you flexibility in your work schedule? With opportunities in the Greater Vancouver Area we are always looking for fantastic candidates to be Temporary Accounting Ambassadors for Expert Recruiters. Short and long-term opportunities available, day of assignments and ongoing roles!
 
The roles we require on an ongoing basis include Accounts Payable Accounting Clerk, Bookkeeping and other Accounting roles! The duties include but are not limited to the following:

• Accounts Payable Clerk

• Accounts Receivables Clerk

• Accounting Clerk

• Bookkeeper

• Payroll Specialists

• Auditor

• Staff Accountant

• Senior Accountant

• Accounting Manager

Ideally you will have some previous and related finance experience and be proficient in Accounting Systems and Microsoft Office.  You are reliable, easy to get a hold of, and flexible. 

Is this you?

Please send your resume to jobs@expertrecruiters.com to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this role please call or email us asap.

Administrative Assistant, great opportunity for new University Grad

Our client is looking for an intelligent, capable and mature Administrative Assistant to join their team. This is a fantastic opportunity to work with a close-knit team and gain invaluable experience that will allow you to grow and develop your already established administrative knowledge. If you are looking for an organization that really invests in its people and is making a difference in BC this may be the opportunity for you.

Working from their Vancouver office with knowledge of greater BC, the ideal candidate will be warm individual who is eager and willing to assist in the day to day running of this small office. The ability to manage all interactions with necessary discretion and sensitivity is a desired trait of the ideal candidate. 

Reporting to the Executive Manager and Specified Projects Manager, the Administrative Assistant is responsible for providing front line communication and information to stakeholders and providing clerical and administrative support. You are professional, easy going, have an exceptional attention to detail, the ability to juggle a number of balls at once and can learn quickly without instruction. 

Key Responsibilities & Duties:

• Answering and redirecting calls coming into switchboard, managing queries and escalating where necessary

• Monitoring and replying to all incoming emails

• Responsible for the day to day running of the office

• Scheduling meetings including, ordering catering, and maintaining the on-line schedule

• Maintaining all office and kitchen supplies and liaising with vendors as required

• Responsible for the office petty cash box and monthly reporting

• Maintaining company’s contact lists and filing systems

• Developing, designing and maintaining Office Training Manual

• Formatting presentation materials and creating and maintaining document templates

• Maintains, and tracks accounts. Determines eligibility of reimbursement according to established policies and guidelines.  Processes requisitions, invoices, journal vouchers and travel claims

• Organizing travel including, accommodation and registering for conferences and seminars

• Maintain the aesthetic of the office ensure all areas including the kitchen and meeting spaces are keep clean at all times

• Preparing agenda materials (photocopying, mailing, couriering, and emailing) relating to meetings and/or projects, for distribution to meeting participants and following up with Honoraria claim forms

• Conducting online research on various subjects at the request the Executive Manager

• Maintain and update information on the company website

• Attending offsite events, conferences, and seminars as required

• Providing support in the preparation and delivery of the courses, such as sending out course materials, and shipping of equipment

Skills & Qualifications:

• High school graduation supplemented by business and secretarial courses equivalent to up to one year of study with at least 2-5 years related experience

• Excellent communication, interpersonal, and organizational skills

• Knowledge of greater BC mandatory

• Superior attention to detail

• Ability to set-up and maintain electronic and paper files

• Proven ability to multitask, balance priorities, and meet deadlines

• Ability to work independently and as part of a team

• High level of computer literacy including intermediate level experience with Word, Outlook, PowerPoint, Excel, and Internet Explorer

• Basic knowledge of medical terminology an asset

• Ability and willingness to travel

Is this you?

Please send your resume to jobs@expertrecruiters.com to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this role please call or email us asap.

Career opportunities for new grads!

If you’re a new grad, or looking to make the transition from the service industry, please get in touch!

A number of our clients based in the Lower Mainland are looking to hire right now! Positions available in:

• Administration

• Reception

• Customer Service

• Data Entry

• Other entry level office work

This is a great opportunity to join an established firm where you will work with a close-knit team of professionals. Our clients values service, integrity, teamwork and innovation. The successful candidates will be warm and outgoing; people pleasers who are always striving to go above and beyond. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is an asset - willingness and flexibility a must! 

Is this you?

Please send your resume to jobs@expertrecruiters.com to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this role please call or email us asap.

Temporary Opportunities – Work that works with your schedule!

Are you looking for temporary work while you job hunt or to allow you flexibility in your work schedule? With opportunities in the Greater Vancouver Area we are always looking for fantastic candidates to be Temporary Ambassadors for Expert Recruiters. Short and long term opportunities available, day of assignments and ongoing roles!
 
The roles we require on an ongoing basis include Administration, Reception, Executive Support, Accounting and entry level office work! The duties include but are not limited to the following:
  
   Reception:

• Answer incoming calls; transfer calls, answer questions, and provide assistance where possible

• Switchboard operation

• Greet and direct all visitors in a welcoming and professional manner

• Accept mail and arrange couriers

• Schedule coordination

• E-mail correspondence as required

• Maintenance of the contact database

• General clerical; photocopying, scanning, filing

• General housekeeping and upkeep of the reception area

 
Administration:

• Calendar management

• Meeting and travel arrangements

• Word processing and formatting

• Document and correspondence drafting and/or composure

• Minute taking and transcription

• Project support

• Data entry

• Meeting Coordination

• Booking travel arrangements

• Providing Administrative Support to a team or individual

 
Accounting:

• Accounting clerk

• Payroll clerk/administrator

• Junior/Intermediate Accountants

Ideally you will have some previous and related office experience, and be proficient in Microsoft Office.  You are reliable, easy to get a hold of, and flexible. 

Is this you?

Please send your resume to jobs@expertrecruiters.com to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this role please call or email us asap.

Admin Transactions Coordinator, ASAP start Top Real Commercial Estate Company in Vancouver! - FILLED

Our client, a high profile real estate company, is looking for a full-time Transactions Coordinator to join their team on a temp to perm role.  Assisting a busy team of professionals, this is a fantastic opportunity to work for one of the top companies in the city.  With offices coast to coast, our client offers its employees stability, long-term growth, and a challenging and dynamic work environment.
 
As the Deals Coordinator, your role will involve managing all deals and listing files accordingly. 
 
Duties will include:
 

• Analyzing, verifying, and entering information from vouchers and contracts into the system

• Tracking and entering sales and lease transactions

• Creating deals files; completion of Deal File checklists

• Prepares commissions vouchers

• Managing the trust accounts; processing deposits, issuing cheques

• Providing solid assistance to Transaction Accounting; obtaining necessary verification and signatures, facilitates the transfer of financial information to department

• Providing general administrative and service support to the sales professionals

• Reception relief

 
As the ideal candidate for this position you have a phenomenal attention to detail, a knack for numbers, and are a strong team player.  Previous office experience is a must, as is 2-5 years’ experience in a similar role, ideally within in real estate. Real estate conveyancing, legal, and/or finance experience is an asset, as is familiarity with financial terms and principles.
 
The successful individual will possess exceptional organizational, technical, and communication skills, and pride themselves on their ‘no room for error’ attitude. You enjoy working in a fast-paced and sales-oriented environment and have a proven track record of providing solid administrative support to others. In addition, you are outgoing and personable, and are looking to work in a professional and established firm.  If this describes you, apply now!

Is this you?

Please send your resume to jobs@expertrecruiters.com to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this role please call or email us asap.

Temporary Opportunities – Work that works with your schedule! - FILLED

Temporary Opportunities – Work that works with your schedule!

Are you looking for temporary work while you job hunt or to allow you flexibility in your work schedule? With opportunities in the Greater Vancouver Area we are always looking for fantastic candidates to be Temporary Ambassadors for Expert Recruiters. Short and long term opportunities available, day of assignments and ongoing roles!
 
The roles we require on an ongoing basis include Administration, Reception, Executive Support, Accounting and entry level office work! The duties include but are not limited to the following:
  
   Reception:

• Answer incoming calls; transfer calls, answer questions, and provide assistance where possible

• Switchboard operation

• Greet and direct all visitors in a welcoming and professional manner

• Accept mail and arrange couriers

• Schedule coordination

• E-mail correspondence as required

• Maintenance of the contact database

• General clerical; photocopying, scanning, filing

• General housekeeping and upkeep of the reception area

 
Administration:

• Calendar management

• Meeting and travel arrangements

• Word processing and formatting

• Document and correspondence drafting and/or composure

• Minute taking and transcription

• Project support

• Data entry

• Meeting Coordination

• Booking travel arrangements

• Providing Administrative Support to a team or individual

 
Accounting:

• Accounting clerk

• Payroll clerk/administrator

• Junior/Intermediate Accountants

Ideally you will have some previous and related office experience, and be proficient in Microsoft Office.  You are reliable, easy to get a hold of, and flexible. 
 
Is this you?

Please apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director quoting reference #2662-temp if you have already met a member of our team and are interested in this role please call or email us asap. 

Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.

Administrative Assistant, great opportunity for new University Grad - FILLED

Administrative Assistant, great opportunity for new University Grad

Our client is looking for an intelligent, capable and mature Administrative Assistant to join their team. This is a fantastic opportunity to work with a close-knit team and gain invaluable experience that will allow you to grow and develop your already established administrative knowledge. If you are looking for an organization that really invests in its people and is making a difference in BC this may be the opportunity for you.

Working from their Vancouver office with knowledge of greater BC, the ideal candidate will be warm individual who is eager and willing to assist in the day to day running of this small office. The ability to manage all interactions with necessary discretion and sensitivity is a desired trait of the ideal candidate. 

Reporting to the Executive Manager and Specified Projects Manager, the Administrative Assistant is responsible for providing front line communication and information to stakeholders and providing clerical and administrative support. You are professional, easy going, have an exceptional attention to detail, the ability to juggle a number of balls at once and can learn quickly without instruction. 

Key Responsibilities & Duties:

• Answering and redirecting calls coming into switchboard, managing queries and escalating where necessary

• Monitoring and replying to all incoming emails

• Responsible for the day to day running of the office

• Scheduling meetings including, ordering catering, and maintaining the on-line schedule

• Maintaining all office and kitchen supplies and liaising with vendors as required

• Responsible for the office petty cash box and monthly reporting

• Maintaining company’s contact lists and filing systems

• Developing, designing and maintaining Office Training Manual

• Formatting presentation materials and creating and maintaining document templates

• Maintains, and tracks accounts. Determines eligibility of reimbursement according to established policies and guidelines.  Processes requisitions, invoices, journal vouchers and travel claims

• Organizing travel including, accommodation and registering for conferences and seminars

• Maintain the aesthetic of the office ensure all areas including the kitchen and meeting spaces are keep clean at all times

• Preparing agenda materials (photocopying, mailing, couriering, and emailing) relating to meetings and/or projects, for distribution to meeting participants and following up with Honoraria claim forms

• Conducting online research on various subjects at the request the Executive Manager

• Maintain and update information on the company website

• Attending offsite events, conferences, and seminars as required

• Providing support in the preparation and delivery of the courses, such as sending out course materials, and shipping of equipment

Skills & Qualifications:

• High school graduation supplemented by business and secretarial courses equivalent to up to one year of study with at least 2-5 years related experience

• Excellent communication, interpersonal, and organizational skills

• Knowledge of greater BC mandatory

• Superior attention to detail

• Ability to set-up and maintain electronic and paper files

• Proven ability to multitask, balance priorities, and meet deadlines

• Ability to work independently and as part of a team

• High level of computer literacy including intermediate level experience with Word, Outlook, PowerPoint, Excel, and Internet Explorer

• Basic knowledge of medical terminology an asset

• Ability and willingness to travel

Is this you?

Please apply online here: https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of of Darcia Bower, Managing Director, quoting reference #2782-D, if you have already met a member of our team and are interested in this role please call or email us asap.

Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.
 

Senior Accounting Role, Finance Company in Vancouver, ASAP Start!

Senior Accounting Role, Finance Company in Vancouver, ASAP Start!

A well establish Canadian privately owned financial services firm in seeking a Sr. Accountant to join their team They are looking for someone who enjoys working with a dynamic team of accounting professionals if you are self-driven and detail oriented with excellent communication abilities to contribute to our team’s success, this is the role for you.

Who you are: Reporting to the Controller, the key responsibilities include multifaceted financial accounting, coordination of the month-end close, preparation and analysis of financial data, assistance with monthly forecasting and budgeting, as well as a variety of ad hoc reporting requirements and projects.

Where is it based? They are headquartered in downtown Vancouver however the role will consist of a split between remote from home and the corporate office.

Key Responsibilities:

• Complete intermediate to complex accounting for a variety of programs, including posting journal entries and preparation of reconciliations

• Preparation of the month end close, including process improvement recommendations

• Review of monthly financial statements and explanation of variances

• Assess financial results to plan and forecast, identify and explain any discrepancies

• Participate in the bi-annual budgeting and quarterly forecasting processes

• Contribute to the annual external audit, including provision of working papers

• Prepare monthly management reports for Cards and Payments using PowerBI;

• Provide ad hoc reporting and analysis as required for decision support

Desired Qualifications:

• Accounting or Finance degree and at least three years of accounting experience; qualified or near qualified CPA designation

• Excellent analytical skills and strong experience in using advanced Excel and large data files

• Superb problem-solving skills, and attention to detail

• Proactive nature, have the ability to streamline functions,

 • A desire to learn and grow and a passion for the finance and banking industry

• Ability to grasp business concepts in dynamic, fast paced and multi-entity environment

• Adaptable to change, flexible and eager to take on challenging tasks

• Enthusiastic and a positive attitude

• Strong software skills with Microsoft Excel and related formulas and functions; experience with PowerBI or Vena Solutions is an asset (but not required)

• Excellent communications skills both verbal and written

Timeline for this role: The aim is for the selected candidate to start as soon as possible once all due diligence has been completed. Interview process will be via video conference.

What’s in it for you? Great benefits and salary commensurate with experience. Is this you?

Please email  jobs@expertrecruiers.com with your resume and cover letter to the attention of Darcia Bower, Managing Director, Expert Recruiters, if you have already met a member of our team and are interested in this role please call or email us asap. Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you will recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all our applications treated with the strictest of confidence.

Temporary Customer Service Representative, ASAP Start, Equipment provided to work from home.

Temporary Customer Service Representative, ASAP start

Equipment provided to work from home

Our client, a healthcare organization based in Burnaby, is looking for positive and customer driven individuals to join the team as a Customer Service Representative, starting immediately. This is an exciting time to join their team and be part of their innovation, development and growth

The Role:

As the Customer Support Representative you will provide first-level support to all users of the organization’s service, by delivering a positive customer service experience. The Customer Support Representative will work closely with other cross functional departments by triaging incidents to ensure all user inquiries are handled promptly in a courteous and professional manner. 

This will be a 2-4 week temporary role, commencing immediately 

Who you are!

You are a warm but professional individual, who is extremely flexible, and detail orientated with superior communicational skills and strong problem-solving ability. You are a go-getter with a positive, ‘take-charge’ attitude.

Where is it based?

Burnaby, BC for 3 days training (transit accessible and parking available on site) then work from home

Responsibilities:

• Provide excellent customer service and assist with first-level support requests for technical assistance via phone and email

• Document customer interaction via ticketing system to triage incident and escalate to second-level support where required

• Answer general inquiries regarding services

• Provide assistance with locating missing laboratory reports for both patients and providers

• Troubleshoot processes including registration and system difficulties

• Manage, monitor and update ticketing system to document solutions

• Work with cross functional teams to ensure all second-level support incidents are resolved in timely manner

• Liaise with laboratory and supported Health authorities with updating registrant/patient demographic information

• Respond to online user feedback and comments

• Review and suggest updates to department processes and procedures to promote and enhance the customer experience

• Identify ongoing customer difficulties, call/email correspondence trends and escalate to Team Leader where necessary

• Provide after-hours, on-call technical assistance to clients on a rotating basis
  Liaise with laboratory and supported Health authorities with updating registrant/patient demographic information 

Must haves:

• Superior customer service skills, both verbal and written, to promote first call resolution and demonstrate patience and professionalism when dealing with challenging situations

• Familiarity of various operating systems, computer applications, browsers is required

• Proficient working knowledge of MS Word, Excel, and Outlook

• Ability to quickly grasp concepts and processes

• Strong problem solving skills with the ability of multitasking and prioritizing work

• Highly motivated and self-directed with the ability to work well under pressure

• Enthusiastic, adaptable and positive team player with the ability to work effectively on own

• Previous experience in a health care environment is preferred

• Ability to provide written and verbal support in French or Punjabi is an asset 

Is this you?

Please send resume to jobs[@]expertrecruiters[.]com Darcia Bower, Managing Director, quoting If you have already met a member of our team and are interested in this opportunity please call or email us asap. 

Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.