Our client is looking for an enthusiastic professional to join their team.
The Role
Reporting to the Infrastructure Manager, the Infrastructure Assistant is responsible for helping to maintain the building and grounds of the company, including duties associated with the kitchens and conference rooms. This role requires someone who has outstanding attention to detail and delivers a high level of customer service to both internal team members and employees across the organization.
The Infrastructure Assistant will provide administrative assistance for various responsibilities such as processing expenses, invoices, purchase orders, training, and process manuals, liaising with external vendors, catering preparation and clean up, meeting minutes, general correspondence, tracking information, and assisting the Infrastructure Manager. The Infrastructure Assistant works closely with the Infrastructure Coordinator daily to ensure that facilities, meeting rooms, and equipment are appropriately maintained and configured.
Salary: 45,000 - 48,000 range
Where is it based?
· Vancouver, BC
Responsibilities
Provide administrative support to the Infrastructure Manager.
Process payments, purchase orders, invoices, expenses, and other administrative forms as required or requested.
Ensure problems are responded to quickly and effectively.
Work with the Infrastructure Coordinator to prepare and take down meetings and events, ensuring appropriate plans for set-up and clean-up are in place.
Manage requests for meeting space from meeting organizers and booking according to specifications, updating internal and public meeting calendars.
Support renovations, facilities requests, and other workstation or office requests from employees.
Ensure employees, members, and guests are responded to with high level of customer service in a timely manner for all facilities-related requests.
Troubleshoot building issues or escalate to the Infrastructure Coordinator or Building Manager.
Act as point of contact for vendors, caterers, and tradespersons.
Assist the Infrastructure team in the supervising of caterers and clean-up.
Set up and break down tables and chairs for events, set up beverage service, and related tasks.
Ensure all kitchens are stocked and assist with inventory management of kitchen supplies.
Provide after-hours coordination, as needed.
Monitor coffee bar, conference room, and break room inventory and restock as needed.
Monitor and restock items in printer rooms, supply rooms, and restrooms as needed.
Act as the first point of contact for vendors and contractors, and provide access to areas of the building after business hours as needed.
Plan and perform basic building repairs and miscellaneous jobs.
Daily, inspect and maintain the exterior premises (grounds, building, and parking garage), including removal of debris.
Must Haves
High school graduation supplemented by post-secondary education such as business and administration courses, workshops, and seminars as well as one year of related experience; OR an equivalent level or related work experience in lieu of post-secondary education may also be considered.
Knowledge of office administration processes and practices and purchasing/inventory management techniques.
Ability to plan, schedule, and coordinate the activities of an office services unit.
Ability to assess equipment and furniture requirements, negotiate with suppliers and develop recommendations for purchase or lease.
Strong interpersonal, oral communication, and relationship management skills.
Effective writing skills and proven ability to develop clear and concise written communication.
Excellent judgment in setting priorities, identifying issues, and determining action required when working under pressure and deadlines, seeking leadership direction and support with priority setting, when needed.
Good organizational and problem-solving skills and adept at balancing major concurrent tasks and projects and working with both internal staff and stakeholders in a coordinated manner.
Demonstrated ability to work independently and as a member of the team.
Excellent computer skills using Word, PowerPoint, Outlook, and Excel.
Current Occupational First Aid and CPR certification or willingness to complete the training upon hire are required.
Is this you?
Please send your resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.
