Our client, a recognized top employer in BC is looking for a temporary Corporate Services Assistant.
The Role
Reporting to the Corporate Services Supervisor, the corporate services assistant is responsible for supporting operations in a timely, accurate, and customer service-oriented manner. Responsibilities will fluctuate depending on business needs and requirements to deliver hospitality and corporate services-related activities. The candidate must have excellent communication skills.
Where is it based?
Downtown, Vancouver
Responsibilities
Receives, logs, opens, sorts, and distributes incoming correspondence, ensuring all documents are handled in accordance with established policies and procedures
Sorts prepares, and processes outgoing mail and packages, including couriers, registered mail, etc.
Coordinates, prepares, and processes mass mail-outs in cooperation with the department generating the mail, and liaises with external service providers regarding mass mail-out issues
Operates mailing machine, postage equipment and computerized accessories o maintains a pool of information on current postage charges and services, answers queries as required, and ensures adherence to new or revised postal regulations
Ensures that all multifunction devices are operational and adequately stocked
Undertakes photocopying and scanning as required
Responds to a variety of queries and requests from staff, ensuring the highest level of customer care and confidentiality are maintained at all times
Ensures that all copy rooms are adequately stocked with stationery supplies, etc.
Assists in the management of the company’s parkade in relation to the allocation of parking stalls to staff and guests
Ensures all meeting rooms have been set up as appropriate, including catering/refreshment requirements
Undertakes cleanup of all meeting rooms and staff rooms/kitchens as required
Maintains regular supplies for kitchens and coffee stations
Qualifications and skills:
Successful completion of grade 12; office/hospitality experience is desirable
Has facilities experience (can change lightbulbs, move furniture, etc)
Ability to perform physical tasks, such as standing, bending, reaching, stooping for extended periods of time, and lifting boxes, mailbags, and other items up to 40 lbs/18 kg
Working knowledge of Microsoft Office applications including Excel, Word, and Outlook
Ability to organize and set work priorities
Ability to work both independently and as a team member
Ability to maintain a calm demeanor during busy or stressful times
Ability to exercise good judgment in recognizing the scope of authority and protecting confidential information
Good written and verbal communication skills
Must be safety conscious at all times, for example, when operating mailing, filing, and delivery equipment, and delivering correspondence throughout the office
What’s in it for you?
Salary: $21- $22 per hour
7- hour work week
