Our client is a dynamic small consulting firm. They are looking for a great EA/Office Manager to join their team of five.
You will initially report directly to the owner of the company.
Responsibilities include:
- Marketing - creating and distributing promotional materials.
- Logistics- manage agendas, making travel arrangements, and shipping/receiving.
- Event planning- book and coordinate training sessions, manage class registration using thinkific and zoom
- course moderating using zoom
- Bookkeeping - support bookkeeping procedures, track accounts receivables, monitor and
pay account payables using
QuickBooks
- Reception - answering the phone, voicemail, emails, and direct as appropriate.
- Manage office supplies - track stocks of office supplies and place orders when necessary
- Invoicing - create and issue invoices through QuickBooks.
- Filing documentation - create and update records and databases with personnel, financial
and other data on the cloud.
- Print and assemble course books and brochures (approx. 10- 30 books per course)
You are a professional individual, who is extremely flexible, and detail orientated with superior communicational skills and strong problem-solving ability.
The Executive Assistant will report to the Senior Executive of the Department and is responsible for providing integrated administrative support and coordination.
Qualifications:
Three to five years of related experience as a senior administrative assistant or an equivalent combination of education, training, and experience
High school graduation supplemented by post-secondary education such as business and secretarial courses
Excellent written skills and proven ability to develop clear, concise and comprehensive written reports
Excellent interpersonal, oral communications and relationship management skills
Demonstrated ability to work both independently and as a team player
Extremely well-organized and able to set up and maintain central filing system mostly digital.
Excellent judgment in setting priorities, identifying issues, and determining actions required when working under pressure and with important and sometimes conflicting deadlines.
Adept at balancing major concurrent tasks and projects
Strong problem solving and diplomacy skills; commitment to quality and excellence
Experience with taking meeting minutes.
Proficiency with computer software, particularly Microsoft Office applications
Please send resume to jobs@expertrecruiters.com
With your resume and cover letter to the attention of Darcia Bower, Managing Director
All applications will be treated with the strictest of confidence.
We value your interest. However, only those applicants selected for an interview will be contacted.
Expert Recruiters Inc.
(Expert Recruiters: locally established staffing and consulting firm with a national reach; over 20 years’ experience helping clients and candidates reach their goals.)
Phone: 604-689-3600
Fax: 604-689-7541
Website: www.expertrecruiters.com
