Our client is looking for a professional to join their team. The role begins on January 2, 2023.
Who you are!
You are a detail-oriented events professional who enjoys interacting with customers and building engaging educational content. You would like to work in a meaningful organization focused on public health and the environment.
What Your Impact Will Be
The Event Coordinator is responsible for assisting the staff with planning, implementing, and delivering the 2023 Annual Conference & Show and smaller professional development events planned for the fall. This position plays a critical role in delivering an exceptional customer service experience to the members and customers, and ensuring the presentation content is well-organized, educational, and professionally delivered. The Event Coordinator works closely with the Event & Sponsorship Specialist and other program delivery staff, contractors, volunteers/subject matter experts, members, and customers.
Where is it based?
Burnaby, BC. The role is hybrid.
Travel will be required to Penticton for the Annual Conference held May 14-16, 2023, and to the smaller events scheduled for the fall.
Responsibilities
Provide support to the Event & Sponsorship Specialist in creating, tracking progress, and evaluating annual work plans and budgets.
Communicate with and respond to inquiries from exhibitors, attendees, presenters, and customers.
Coordinate presentation submission and the evaluation process of event organizing groups; assist with scheduling presentations.
Coordinate speakers, moderators, and education program schedules.
Provide event information to the Marketing and Communication team for marketing and promotion of events; review collateral (e.g., signage, book of abstracts, pocket program, e-newsletters, website) for accuracy of information.
Pack event materials and prepare materials for event attendees.
Participate in set up, take down, and support activities during events.
Other duties.
Must Haves
1+ years of related experience.
Experience providing a front-line response to customers.
Experience scheduling and coordinating presentations in an education program for a professional development event.
A certificate or diploma in event planning and/or management is an asset.
Basic knowledge of event planning strategies.
Strong Microsoft Office skills.
Fluent written and oral communication skills in English.
Excellent customer service skills – listens to customer needs and responds in a positive and proactive manner.
Highly organized – can always find what is needed when it is needed.
Exceptional attention to detail – driven to always get it “right” and takes pride in providing accuracy in all work.
Strong communication and interpersonal skills – listens and understands, shares ideas or concerns with others clearly and effectively.
Strong problem-solving skills – accurately assess problems, and efficiently identifies and implement solutions.
Strong planning skills – always prepared and thinks ahead; anticipate what is needed, takes a proactive approach.
Exceptional time management and priority setting skills – able to plan and manage workload so that deadlines are met.
Authentic and approachable – present oneself and engages in an authentic and approachable manner with members and volunteers.
What do they offer?
An hourly rate of $25.96 - $28.37, depending on experience, plus 4% in lieu of vacation.
The position is part-time, beginning January 2, 2023, and ending on December 2, 2023.
Approximately 16 hours of work per week with the option to work mostly from home.
Flexibility in the work schedule can be accommodated.
Is this you?
Please send your resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap
