Our client is looking for a reliable professional that can join their team and provide administrative assistance with focus on facilities maintenance & operations.
The Role
This role works as part of an administrative services support team and reports to the Facilities Manager, this position provides a variety of administrative support with a focus on maintenance and infrastructure, purchasing and print shop services.
Performs on-site clerical and administrative functions including those related to facilities maintenance & operations. This is a full-time temporary position that requires to work in person.
Where is it based?
Vancouver, BC
Responsibilities
Coordinates with suppliers and vendors to purchase supplies, equipment, furniture, and services; researches, obtains quotes, places orders, rectifies issues, stocks, and stores all purchased goods.
Prepares purchase orders and coordinates ordering, distribution, and all associated paperwork and filing
Drafts work orders and coordinates services including scheduling appointments & meetings and coordinating the workflow of submitted work orders.
Oversees asset management by coding, installing, storing, disposing, and tracking assets, and conducts annual review in accordance with established guidelines.
Responsible for the maintenance of all supply rooms, print shop, storage rooms and an off-site storage facility which includes storing, stocking, cleaning, tracking, coding and disposal.
Responsible for the general maintenance, troubleshooting, support, and training of a variety of office equipment; including, phones, multi-function copiers, hole punchers, Cerlox machines, shredders, label makers, headsets, postage, and coffee machines.
Minor maintenance support can include basic installation and/or relocation of desktop equipment such as phones, computers, and headsets.
Coordinates monthly workplace inspections in conjunction with the Joint Occupational Health and Safety Committee and prepares inspection reports identifying areas of issue to eliminate or effectively control hazardous conditions or work procedures that could lead to an accident, injury, or health risk. Carries out other OHS-related actions and responsibilities as required.
The candidate should be able to conduct minor lifting and have the physical capabilities to conduct the work.
Must Haves
Experience in a similar client/customer service role, or a combination of education, training, and experience
Intermediate to advanced knowledge of Word, Excel, Access, PowerPoint, and Outlook
Strong communication skills
Excellent organizational skills
Is this you?
Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.
