Our client, a recognized top employer in BC is looking for a professional Executive assistant with legal experience to join their team under a six-month contract.
The Role
Reporting to the deputy registrar/chief legal counsel (CLC), the legal Executive Assistant provides high-level administrative support to the CLC and to the committees that are supported by the CLC. It is expected that the legal administrative assistant has a genuine appreciation for and understanding of discretion and professionalism, can accept and assume responsibility and has the ability to interpret and make decisions in accordance with prescribed procedures and practices.
This position calls for the ability to act with a high degree of independence, attention to detail and accurate decision-making, focus on the timely performance of duties, as well as a demonstrated ability to act with initiative and sound judgment.
Salary: $26.00 per hour.
Where is it based?
Vancouver, BC.
This role is hybrid.
Responsibilities
Drafts correspondence according to templates
organize committee meetings
Take minutes in meeting
Pulls together documentation.
Sorts and prepares incoming and outgoing mail for the CLC, investigations team and legal counsel
Assist with compiling all supporting documentation for the governance portion of the Human Resources and Governance Committee meetings
Assist with preparing and compiling all supporting documentation for the Nominating Committee and its meetings
Maintain office records and design common filing systems
Maintain legal filing systems, legal publications, and binders for complaints, surveys, legislation, and precedents
Ensure the procedure for record retention is followed in accordance with the guidelines and policies set out by the records, information, and privacy department
Monitor, track, and maintain an accurate master list of resolution numbers and original copies of resolutions
Liaise with chief legal counsel and members of Discipline Committee to appoint a discipline panel
Draft memorandums, resolutions, and correspondence to panel members regarding discipline panel hearings
Assist with compiling all supporting documentation for the discipline hearings
Oversee administrative tasks associated with the discipline hearings, including room bookings, court reporter bookings, catering requirements, etc.
Assist prosecuting counsel, if/as required, during discipline hearings
Other duties will be provided in the JD
Must Haves
Legal administration certificate or diploma required, or equivalent
Work experience in a legal environment
Previous minute-taking experience
Critical thinking, analytical, and problem-solving skills
Ability to work with discretion in preparing and handling sensitive information
Excellent communication skills
Is this you?
Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.
