Our client is looking for a junior professional to join their team as a receptionist.
Who you are!
You are an enthusiastic professional with a passion for service. Someone eager to start their career as an administrative assistant or gain more experience in the field.
The Role
This is a temporary role with possibilities to extension up to one year or more. Some of the main responsibilities of the role are to answer all incoming telephone calls, transfer to correct department, keep current knowledge of staff whereabouts and availability. Work with an 8-line switchboard and provide in-person reception to all guests and employees of the Corporate Office. Provide general administrative support, as directed by the Office Manager.
Where is it based?
Vancouver, BC.
Responsibilities
· Answer all incoming telephone calls, transfer to correct department, keep current knowledge of staff whereabouts and availability, page staff. Record switchboard voice mail greetings.
· Responsible for opening/closing of the reception area. Cheerfully greet all visitors and inform staff of their arrival. Keep the reception area neat and tidy.
· Handle all incoming/outgoing couriers using the Fedex Powership system, Novex (local couriers), and on occasion FedEx Ground.
· Morning rounds: Clearing all boardrooms, making coffee in two coffee rooms, stocking coffee supplies, ensuring photocopiers/faxes are filled with paper, collect mail in mailroom.
· Provides administrative assistant work in these areas:
o assists in secretarial and administrative assistant work for the Office Manager and other departments as needed
o type letters and memos
o open and distribute all incoming mail
o collects personal postage from staff
o order and put away office supply every week
o record and box old files to ship to an offsite location
o code invoices directed to the Office Administrator
o maintain, update, and distribute all company lists
o create boardroom calendars each month
o sets up meetings and organizes catering
o tracks and records all deliveries for the office.
o match FedEx waybills to incoming invoices
o sell gift cards to walk ins
· May also need to take courses and seminars to upgrade work related skills.
Must Haves
· Exceptional interpersonal skills with an extroverted personality
· Excellent organizational skills (must be able to prioritize and multitask)
· Outstanding communication skills (verbal and written)
· Basic knowledge of Microsoft Office (Word, Excel)
· Similar experience would be an asset but is not necessary
Is this you?
Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.
