Our client, a recognized top employer in BC is looking for an administrative assistant to join their team during the summer.
Who you are!
The ideal candidate is a proactive, discrete, and detail-oriented person with solid communication skills. The ideal candidate has familiarity with the health industry or aspirations to learn about it.
The Role
Reporting to the executive director, registration, this position is responsible for assisting with applications for registration related to educational classes including resident electives, residents, postgraduate fellows, postgraduate trainees, medical students, and medical student electives, along with processing resignations/retirements and location of records requests.
The position liaises with key stakeholders including applicants, UBC administration, supervising physicians, health authorities, and other academic organizations.
Salary: $21.00 per hour
Where is it based?
Downtown, Vancouver
Responsibilities
Duties include but are not limited to the following:
· Process applications for educational classes of registrations
be the primary contact person for applicants, registrants, third parties, and College staff regarding requirements for licensure
review/manage lists, check information, and update relevant databases
liaise with IT and the communications and public affairs department to update and track questionnaires, email notifications, and reminder emails
process applications, payments, issue receipts, criminal record checks, and ensure students meet the College’s English language proficiency requirements
process all associated correspondence, emails, and phone calls from medical students, registrants, and third parties
review applications/materials/reports and submit files to registration compliance, where necessary
ensure license confirmation emails are sent and saved to relevant databases
process UBC visiting medical student and independent visiting medical student cancellations
issuance of education licenses
· Registration of applicants for independent registration and clinical observerships
review/manage lists, check information, and update relevant databases
ensure license confirmation emails are sent and saved to relevant databases
issuance of independent licenses
· Process retirement/resignation forms
· Process location of record requests
· Managing MINC process
· Other duties as assigned
Qualifications and skills:
High school graduation plus a minimum of one-year post-secondary education with training in administrative/secretarial practices or an equivalent combination of education and experience
Demonstrated a high level of initiative, time management, and organizational ability
Ability to meet deadlines
Experience drafting minutes and correspondence
Excellent communication skills, both written and verbal
Excellent editing and proofreading skills
Attention to detail and a high level of accuracy
Working knowledge of Microsoft Office applications including Word, Access, Outlook, and PowerPoint
Is this you?
Please send your resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.
