Our client is looking for a professional to join their team.
The Role
Reporting to the Manager, Finance, the position provides accounting related clerical and support functions to the Association in accordance with established policies and procedures.
Where is it based?
· Vancouver, BC
Responsibilities
General Ledger:
· Inputs accounts payable, receivable, and general ledger data entries using ACCPAC.
· Sets up and maintains filing system for the accounts payable, receivable, and general ledger and any other special projects, files updates to resource binders.
· Maintains accounts, including sets up new accounts, under the direction of the accountant.
Accounts Payable:
· Generates cheques using ACCPAC, ensures authorized signatures are obtained, mails/distributes cheques and reconciles cashed cheques from bank statements using ACCPAC.
· Maintains and monitors legal fee summary, inventory system and lease service contract database (using MS Access).
· Distributes Visa bills and assist in inquiries, where needed.
· Monitors bank balances, coordinates accounts payable with available funds, including set up of online wire transfers.
· Ensures the accuracy of A/P System by coordinating and reviewing the activities such as vendor file maintenance, p/o matching, and coding. Ensures data entries are accurate and takes corrective action when required.
· Ensures all HEABC policies are applied regarding expense claims (reimbursement limits), payments and authorizations (board-imposed limits) and budget constraints. Verifies charges to travel expense forms and actual receipts.
Accounts Receivable:
· Prepares invoices to members, including generating workshop invoices and updating payment information in Workshop database.
· Records cash received from staff into Cash Log and balances log at the end of each month, processes bank deposits
· Processes monthly billings as required (e.g., joint legal costs). Codes invoices and matches payments with g/l account distributions. Process cash receipts and reconcile accounts. Investigates outstanding accounts and takes collection steps as required.
Reconciliations:
· Preparation of year end working papers and schedules under the direction of the accountant.
· Reconciles corporate charge cards, prepaid expenses, project funds and staff/board advances. Monitors contractor invoices to ensure fees and expenses are in line with agreements. Allocates costs by department/ division; and prepare individual and consolidated summaries. Reconciles Accounts Payable and Receivable to the general ledger monthly.
· AGM and workshop reconciliations and other special projects when required.
· Maintains a legal request summary and ensures that all cases with shared responsibilities are noted and recoveries invoiced promptly.
Other:
· Follow up on any pending matters relating to Finance.
· Opens Finance's mail and distributes to appropriate staff.
· Prepares Finance records for offsite storage.
· Communicates regularly with:
-Internal staff to provide information regarding expense reports, petty cash, corporate credit card status.
-External contacts to gather and provide information with respect to accounts payables, accounts receivables and member enquiries.
· Performs Integrity Check for Accounting software records daily.
Must Haves
Successful completion of grade twelve (12) and completion of a two (2) year post-secondary diploma program related to finance of third level CGA/CMA and
one to two (1-2) year’s related experience or an equivalent combination of training and experience.
Ability to type 60 wpm; to operate computer programs and equipment; to operate other
related equipment.
· Ability to organize workload; to work effectively with others; and, to communicate both verbally and in writing and to prepare statistical data; and the physical ability to perform the duties of the job.
Proficient with ACCPAC, General Ledger, accounts payable and accounts receivable.
Is this you?
Please send your resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.
