Our client is looking for a professional to join their team.
What Your Impact Will Be
The Administrative Assistant provides general administrative support for the President and the Director, and financial administrative support for the office. The role will focus mostly on administrative support which will include letter writing and general correspondence. You will provide confidential support to the President, the Director, and Executive committees, including working with highly sensitive files and correspondence.
Where is it based?
Burnaby, BC
Responsibilities
CONFIDENTIAL ADMINISTRATION
Acts as a point of initial contact for inquiries directed to the President. Assesses the sensitivity of the inquiry and refers as necessary.
Monitors President’s mail and email, making decisions about actions and directions.
Based on consultation and direction received from the President, drafts highly sensitive correspondence, and manages President’s official signature.
Reviews and refines draft correspondence prepared by other offices.
Delivers strictly confidential text processing, electronic transmission, and other services, as required.
Ensures timely and efficient organization of files, correspondence, meetings, and other responsibilities.
Provides administrative support for weekly executive meetings and monthly group meetings, including but not limited to coordinating and scheduling, booking venues, arranging resources, collecting agenda items, supporting materials, preparing and disseminating agendas and distributing papers, and initiating follow-up on business arising.
Monitors and initiates follow-up on matters arising from correspondence, meetings, and Committees on behalf of the President to ensure the President's direction on administrative actions are undertaken within appropriate time frames.
OTHER ADMINISTRATIVE DUTIES
Researches and provides information
Completes times and absence records of office staff, maintains vacation schedules, and other leaves, and arranges for replacement staff.
Provides a range of general operational and administrative support,
Manages and administers electronic and manual office filing systems by directing or carrying out the classification, set-up, maintenance, archiving, and retrieval of information and documents.
Supervises support staff.
Coordinates the selection, acquisition, and/or maintenance of software, hardware, and office equipment to ensure an efficient business environment is maintained.
Salary: $40 - $45 per hour
