Who you are!
You are an enthusiastic professional with strong administrative skills. You have good attention to detail, and organization skills, and can keep detailed records and documentation. A tech-savvy professional with a can-do attitude that will help the team to solve problems and facilitate day-to-day operations.
The role supports the managing director, recruiters, candidates, and our clients.
Where is it based?
Vancouver, BC
Responsibilities
Input information on candidates, clients, and orders in CRM
Draft and publish job postings
Send testing and reference requests to candidates
Book interviews, draft and send interview confirmation to candidates
Connect with clients and candidates
Prepare Corporate Terms and Fees for clients
Onboard temporary ambassadors, request and save documentation
Work with accounting on weekly payroll; verify timesheets, create payroll reports, verify reports, and send paystubs to employees
Send ROEs and T4s
Track Quick Book invoices, verify weekly invoices, follow up on Accounts Payable, and keep records up to date
Assist with the calendar of consultants and the Managing Director
Keep documentation of templates, guides, login credentials, candidates’, and clients’ records
Compiling materials and maintaining employee database records
Other duties as assigned
Must Haves
Education/ training and related work experience as an Administrative Assistant
Experience with CRMs like Job Adder is an asset
Strong communication skills
Proven ability to respond to a wide variety of issues, solve problems, and seek leadership direction and support with priority setting when needed
Excellent computer skills
Demonstrated ability to work independently and as a member of the team
Ability to maintain confidentiality
Strong organization skills and the ability to prioritize effectively
