Administrative Assistant (Temporary) PLACED

Our client is looking for a professional to join their team.

The ideal candidate is detail oriented, adept with technology, a quick learner, able to handle high-volume work, strong verbal, and written communication skills.

The candidate also needs to have completed the technical testing and have a minimum 75% score on MS office, min 40 wpm in typing, and an average in spelling & grammar.

This role is in the office. The office is based in Vancouver, BC.

Duration: 1-4 weeks, with the possibility of an extension.

Hours: 9 am-4 pm, In office

What’s in it for you? 

Salary: $31.08/hour minus 1.5% union dues. This is a union role, and the candidate must agree to be a member of the union.

Is this you?

Please send your resume to jobs@expertrecruiters.com  and orinih@expertrecruiters.com or apply online at https://adr.to/nnc7k with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Finance & Benefits Administrator – PLACED

Our client is looking for an enthusiastic professional to join their team.

Who you are!

You are an individual with strong analytical skills. The ideal candidate will be a professional with knowledge of software, Great Plains, and accounting experience. Someone that is dedicated, organized and has strong communication skills.

The Role

Reporting to the Accounting Manager, the Finance and Benefits Administrator is responsible for supporting both the finance administrative team and the benefits administration team. 

Where is it based?

·       Vancouver, BC

For now, the role is mostly remote, there will be occasional in-person meetings.

Responsibilities

• Enter invoices in the accounting system for payments ensuring correct approval, coding, and matching

• Data entry of accounting transactions

• Responsible for processing Accounts Payable and Accounts Receivable

• Perform general accounting duties

• Maintains files and prepares bank deposits

·       Ensure compliance with Company policies and procedures

·     Maintains financial security by following internal accounting controls and secures financial information by keeping information confidential

·     In support of the  benefits administrators, this role is responsible for a variety of Benefits functions including review, approval, processing, and finalizing of applications to the company’s different benefits programs

·       Oher duties as required

Must Haves

·       Experience with Accounts Payable and Receivable is required

·       Experience using the accounting software Great Plains

·       Strong critical thinking and analytical skills

·       Strong verbal and written communication skills

·       A business or finance diploma and/or certificate or equivalent experience is an asset

What’s in it for you?

·       Temporary position for the first 3 - 4 weeks with the opportunity of moving to a permanent contract

·       Salary of $22 - $25 per hour

·       Hybrid role

Is this you?

Please send your resume to jobs@expertrecruiters.com and orinih@expertrecruiters.com   or apply online @ https://adr.to/wmr7i  with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Accountant - Permanent( On hold)

Our client is looking for a passionate professional to join their team.

The Role

The role is responsible for weekly and monthly revenue and expense entries, as well as producing and reviewing Income Statements. The ideal candidate will have applicable experience in a similar role, a great work ethic, strong attention to detail, and a desire to learn and grow in the role. This role reports to the Accounting Manager.

Salary: 55,000 – 65,000

Where is it based?

Richmond, B.C

Responsibilities

·       Prepare and review weekly journal entries for sales, payments, and expenses

·       Code and review invoices for Accounts Payable

·       Reconcile POS sales reports and payments before uploading into JD Edwards

·       Reconcile payments and deposits and follow up on any discrepancies

·       Code and review petty cash reconciliations

·       Gift Card reconciliations

·       Audit monthly inventories reported

·       Perform audits on cash sheets to ensure managers are complying with company standards and controls

·       Prepare cost variance analysis for Food, Liquor, Wine and Beer and report discrepancies

·       Prepare month-end journal entries including reconciling select Balance Sheet and Income Statement accounts

·       Compile month-end packages including Income Statements and details of specific accounts

·       Bank Reconciliations

·       Communicating with managers to follow up on discrepancies and questions

·       Performing additional duties as required to support the Accounting team

Must Haves

·       Completion of accounting-related program/courses

·       2-3 years of relevant accounting experience, restaurant accounting experience an asset

·       Strong knowledge of financial accounting

·       Proficient with Microsoft Office, especially Excel

·       Good verbal and written communication skills

·       Ability to prioritize and meet tight deadlines and works well in a team environment

Is this you?

Please send your resume to jobs@expertrecruiters.com and orinih@expertrecruiters.com  or apply online @https://adr.to/xen7i  with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Accounts Payable Associate– (Temporary) ON HOLD

Our client is looking for a professional to join their team.

What Your Impact Will Be

Reporting to the Controller, you would join a small but growing team of motivated professionals, you will support the accounting department for approximately 1 month. It may reduce or increase depending on the project.

Where is it based?

Vancouver, BC

Responsibilities

·       Process and monitor timely collection of Accounts Receivable and follow up on outstanding payments

·       Process Accounts Payable

·       Manage the data entry system which includes the recording of daily bank transactions into the accounting system

·       Reconcile A/R, A/P and general accounting transactions

·       Reconcile Inter-Company transactions

·       Reconcile bank accounts

·       Create invoices for CLT vendors to facilitate the A/R process

·       Process cheque runs

·       Communicate with vendors and internal teams to investigate, analyze, and collect missing financial information

·       Document and maintain complete and accurate supporting information for all financial transactions

·       Maintain and manage the accounting filing system and scanning relevant documentation

·       Provide general assistance to CLT’s Project Accountants and Controller, as required

·       Perform other related duties, as assigned by the accounting department

Must Haves

·       Relevant post-secondary education in accounting and/or commerce

·       Minimum of 3 years of financial administration, bookkeeping and/or data entry experience, including but not limited to accounts receivable, accounts payable and general journal entries

·       Experience working within the non-profit sector

·       Strong preference for candidates who have previous exposure to the real estate industry either professionally or academically

·       Hands-on experience with data entry/accounting software, preferably Sage 300 Construction and Real Estate (formerly Sage Timberline)

·       Experienced in the Microsoft Suite of Applications

·       Ability to work effectively in a team and individual setting

·       Strong attention to detail

What’s in it for you? 

Salary: $26 - $30 per hour

Is this you? (For LinkedIn)

Please send your resume to jobs@expertrecruiters.com  and orinih@expertrecruiters.com or apply online athttps://adr.to/d337e with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap

Executive Assistant– (Temporary) PLACED

Our client is looking for an experienced professional to join their team.

What your impact will be

The Executive Assistant will work directly with the VP of Marketing.  The position requires the ability to manage multiple priorities simultaneously, strong organizational and administrative skills, and proactivity. The ideal candidate is expected to have excellent oral and written communication skills.

This position handles both confidential and routine matters, maintaining communications channels with key stakeholders, government partners, and staff. This position works in a demanding executive environment with limited direction.  The EA must make decisions independently and requires superior administrative and organizational abilities to handle a high volume of competing tasks to meet deadlines.  The role requires efficient handling of a variety of sensitive and confidential material, policy, and operations issues.  The Executive Administrative Assistant also arranges complex meetings, travel itineraries both nationally and internationally, and travel expenses.  This position develops and maintains a series of administrative systems to ensure the efficient and effective management of corporate records including, financial processing and tracking, and records management systems.

One of the biggest contributions of the role is with preparation of PowerPoint proposals and management of busy calendar.

The assignment will be for 7 months beginning on February 1 and ending on October 1, 2023.

Where is it based?

Vancouver, BC

The role is hybrid, 2 days a week in the office and 3 days a week remote.

Responsibilities

•                Manages calendar by determining priorities and urgent situations, scheduling meetings or time, and making changes and adjustments as required.

•                Screens incoming phone calls and visitors to determine the nature and priority of the inquiry or request.

•                Prepares materials for meetings, such as agendas, PowerPoint presentations, and background/briefing materials; as well as takes and transcribes minutes.

•                Arranges meetings and events with a variety of participants and coordinate the logistics, including facilities and catering.

•                Develops, implements, and maintains administrative systems, procedures, and standards, including executive correspondence, templates, records management, and mail processing.

•                Makes travel arrangements and completes all related travel authorizations and expense reimbursements.

•                Types, formats, and proofreads a variety of documents and materials such as memos, presentation materials, graphs, tables, reports, briefing notes, and spreadsheets from drafts, or hand-written notes using desktop tools such as Word, Excel, PowerPoint, and Outlook.

•                Composes or prepares routine and non-routine correspondence, based on information or notes provided, for the approval and signature of the VP of Marketing.

•                Proofreads and/or edits various forms of draft correspondence according to the standards and returns to the author for corrections and changes.

•                Develops and maintains a tracking system to ensure correspondence, reports, etc., are completed within critical timelines.

•                Identifies emerging issues, determines their urgency/priority, and gathers, and compiles background information for timely and appropriate decisions and/or action.

•                Monitors the operational budget for the VP of Marketing’s office.

•                Applies delegated expense authority for administrative expenses.

Must Haves

•         Grade 12 plus a certificate in office administration or equivalent.

•         Proven 3 years experience in an administrative role, including one year’s experience in a senior management or executive office setting working in a confidential capacity.

•         Experience maintaining records, filing and correspondence tracking systems, accounts processing, preparing meeting agendas, taking, and transcribing minutes and drafting correspondence

•         Successful completion of security screening requirements, which will include a criminal record check

•         Excellent oral and written communication skills

•          Demonstrated proficiency with Microsoft PowerPoint

What’s in it for you? 

•         Salary: $28 - $30 per hour

•         Hybrid work

•         7-hour workday. Monday to Friday.

Is this you?

Please send your resume to jobs@expertrecruiters.com  and orinih@expertrecruiters.com or apply online at https://adr.to/zazpe  with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Senior Administrative Assistant – PLACED (Temporary, 6 weeks)

Our client is looking for a professional to join their team.

What Your Impact Will Be

Reporting to the Director, the Senior Administrative Assistant is responsible for providing administrative support for the team. These administrative duties include calendar management, organizing, and scheduling onboarding, organization-wide training dates for various programs as well as orchestrating events for the organization. The Senior Administrative Assistant will also oversee organization-wide challenges as they relate to Health & Wellness and be a key contributor to planning the team conferences.

Where is it based?

Vancouver, BC

The role would mainly be remote.

Responsibilities

·       Serve as a point of contact for both internal and external stakeholders who have inquiries and requests related to learning & development

·       Support payroll and benefits requests

·       Supporting ad-hoc project needs

·       Serve as backup to the Payroll & Benefits Coordinator

·       Assist in Benefit Orientation and administration

Must Haves

·       A Bachelor’s degree or a specialized post-secondary diploma in a related field with up to two years of related experience, or an equivalent level of related work experience in lieu of post-secondary education

·       Understanding of payroll fundamentals, previous payroll experience

·       Strong organization skills and administrative experience

·       Adept at balancing major concurrent tasks and projects, and working with internal and external parties in a coordinated manner

·       Excellent customer service

·       Strong communication skills, effective writing skills, and proven ability to develop clear and concise communication, including reports and providing recommendations to stakeholders

·       Proven ability to respond to a wide variety of issues and deal with ambiguity and conflicting demands

·       Demonstrated ability to work independently and with others across a large department

·       Demonstrated proficiency with PC-based software, particularly Microsoft PowerPoint, Word, Excel, and Outlook.

·       Experience with coordinating and organizing events

What’s in it for you? 

·       Salary of $26 - $29 per hour

·       Remote work

·       7-hour workday. Monday to Friday from 8:30 am to 4:30 pm

Is this you?

Please send your resume to jobs@expertrecruiters.com  and orinih@expertrecruiters.com or apply online at https://adr.to/cur7e  with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap

Credentials Officer – (Permanent, Full-time)

Our client is looking for a professional to fill their full-time position of Credentials Officer. If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity, and a shared sense of purpose, look no further. Our client has also been recognized as one of BC’s Top Employers 2022.

What Your Impact Will Be.

You will be responsible for ensuring that the standards are met for all applications relating to good character repute and fitness for admission and reinstatement, whether lawyers’ practice history is current and for conveying information on those standards to applicants, lawyers, the Credentials Committee, Benchers, and staff.

Where is it based?

Vancouver, BC

Responsibilities

• Providing advice to applicants for admission and reinstatement relating to good character and repute and lawyers returning to practice.

• Independently drafting correspondence to applicants where issues of good character, repute, and fitness arise, deciding what further information will be required, and responding to and providing advice to applicants.

• Authorizing and conducting investigations into applications and deciding when to approve applications or refer to the Director or directly to the Credentials Committee.

• Deciding whether lawyers are, or have been, engaged in the practice of law and/or whether substantive law and practice skills are current and approving or referring to the Director or directly to the Credentials Committee.

• Independently preparing memoranda and presenting to the Credentials Committee on issues to be resolved, often relating to character, fitness, and whether substantive law and practice skills are current.

• Recording minutes of Credentials Committee meetings, advising applicants of the Committee’s decisions, reasons, and consequences/options.

• Determining the relevant legislation, rules, and policies to ensure that only monies that qualify are received into the Unclaimed Fund, conducting investigations to locate the owner of unclaimed trust funds, managing claims to the Fund, and deciding whether payment can be made from the Fund to appropriate persons.

• Reviewing proposals to the Innovation Sandbox initiative, corresponding with proponents, and preparing proposals for presentation to the Innovation Sandbox Advisory Group and the Executive Committee.

 Must Haves

• Completion of a recognized paralegal program and a minimum of 3-5 years of relevant experience, preferably some in a regulatory environment or the area of administrative law 

• Excellent time management, analytical, and writing skills. 

• Professional judgment and sound communication skills, including effective interviewing techniques. 

• Ability to act independently and demonstrate sound initiative. 

• Proficiency with Microsoft Office and electronic investigative search techniques

What do they offer?

·       Hybrid Work Schedule

·       Extended health benefits

·       Dental plan

·       A generous health care spending account and more.

·       A work/life balance and collegial atmosphere.

Is this you?

Please send your resume to jobs@expertrecruiters.com and orinih@expertrecruiters.com or apply online @ https://adr.to/qus7c with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Payroll/Accounting (Temporary) PLACED

Our client is looking for a professional with a payroll/accounting background to help them with some year-end tasks from January 23 – 31, 2023.

What Your Impact Will Be

Support the department in preparing payroll tax forms, updating employee files, validating data, and some office duties such as filing.

Where is it based?

Gastown. Vancouver, BC

Must Haves

·       Payroll /Accounting background

·       Strong communication skills

·       Proficiency with Excel and Adobe Acrobat

·       Excellent attention to detail

 What’s in it for you? 

Salary per hour: $23 - $30 (depending on experience)

 Is this you?

Please send your resume to jobs@expertrecruiters.com  and orinih@expertrecruiters.com    or apply online @ https://adr.to/pmtpc   with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Senior Administrative Assistant– (9 months Contract) PLACED

Our client is looking for a professional to join their team.

What Your Impact Will Be

Reporting to the Manager QI, the Senior Administrative Assistant is responsible for providing integrated administrative support to the Manager and other team members, with any related initiatives, projects, and working groups, including the Committee working group meetings.
The position requires strong organizational and proactive administrative skills, and the ability to manage multiple priorities simultaneously. 

Where is it based?

• The role is mostly remote. The role has some in-person meetings and events approximately once a month.

• The office is located in Vancouver, BC

Responsibilities
The Senior Administrative Assistant is expected to have excellent oral and written communication skills as they will compose and edit correspondence, and a variety of high-level documents for the Manager, such as meeting minutes, briefing notes, agendas, and PowerPoint presentations.

This will require someone who has outstanding attention to detail, a high level of confidentiality, and the political acumen to communicate with a diverse team and committee members.

Success in this role:

• Establishes and maintains relationships and alliances.

• Shares information and readily determines to whom to go for relevant information.

• Seeks assistance and feedback in the problem-solving process.

• Partners with others to achieve expectations.

• Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem-solving.

• Seeks and shares relevant information, opinions, and judgments.

• Explains the context of interrelated situations, asks probing questions and solicits multiple sources of advice prior to acting when appropriate.

• Seeks out new challenges that require low to moderate risk-taking and planning decisions.

• Determines the resources, team support, and technical needs necessary to enable success and procure them.

• Keeps responding to the challenge despite obstacles and setbacks.

• Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.

• Determines the potential causes of the problem and devises testing methodologies for validation.

• Shows empathy and objectivity toward individuals involved in the issue.

• Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.

• Recommends resource requirements and collaborates with impacted stakeholders.

• Demonstrates operational agility and renegotiates priorities as necessary.

• Uses organizational systems that result in multiple critical activities being identified and completed on time.

• Puts systems in place and uses them to monitor and detect errors and problems.

• Tests and inspects outputs and applies quality checks prior to work submission.

  
Must Haves

• 3+ years of experience working as an Administrative Assistant

• High school graduation supplemented by post-secondary education such as business and secretarial courses, workshops, and seminars as well as one year of related experience; OR an equivalent level or related work experience in lieu of post-secondary education may also be considered.

• Excellent verbal and written skills, and relationship management skills

• Being proactive and assertive

• Have excellent attention to detail

• Excellent computer skills using Word, PowerPoint, Outlook, and Excel

What do they offer?

• Salary of $52 000 plus benefits

• Remote work

• 7-hour workday. Monday to Friday from 8:30 am to 4:30 pm

Is this you?

Please send your resume to jobs@expertrecruiters.com and orinih@expertrecruiters.com  or apply online https://adr.to/zyt7c   with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Career opportunities for new grads!

Career opportunities for new grads! #3594-D
If you’re a new graduate or looking to make the transition from the service industry, please get in touch!
A number of our clients based in the Lower Mainland are looking to hire right now! Positions available in:

• Administration

• Reception

• Customer Service

• Data Entry

• Other entry-level office work

This is a great opportunity to join an established firm where you will work with a close-knit team of professionals. Our clients value service, integrity, teamwork, and innovation. The successful candidates will be warm and outgoing; people pleasers who are always striving to go above and beyond. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is an asset - willingness and flexibility are a must! 
 
Please send your resume to jobs@expertrecruiters.com or apply online https://adr.to/vetpc with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Temporary Admin Opportunities

Are you looking for temporary work while you job hunt or to allow you flexibility in your work schedule? With opportunities in the Greater Vancouver Area, we are always looking for fantastic candidates to be Temporary Ambassadors for Expert Recruiters. Short and long-term opportunities available, day of assignments, and ongoing roles!
 
The roles we require on an ongoing basis include Administration, Reception, Executive Support, Accounting, and entry-level office work! The duties include but are not limited to the following:
  
   Reception:

• Answer incoming calls; transfer calls, answer questions, and provide assistance where possible

• Switchboard operation

• Greet and direct all visitors in a welcoming and professional manner

• Accept mail and arrange couriers

• Schedule coordination

• E-mail correspondence as required

• Maintenance of the contact database

• General clerical; photocopying, scanning, filing

• General housekeeping and upkeep of the reception area

 
Administration:

• Calendar management

• Meeting and travel arrangements

• Word processing and formatting

• Document and correspondence drafting and/or composure

• Minute-taking and transcription

• Project support

• Data entry

• Meeting Coordination

• Booking travel arrangements

• Providing Administrative Support to a team or individual

 
Accounting:

• Accounting Clerk

• Payroll clerk/administrator

• Junior/Intermediate Accountants

 
Ideally, you will have some previous and related office experience, and be proficient in Microsoft Office.  You are reliable, easy to get a hold of, and flexible. 
 
 Is this you?
Please send your resume to jobs@expertrecruiters.com or apply online at https://adr.to/wytpc with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Temporary Accounting Opportunities – Work that works with your schedule!

Are you looking for temporary work while you job hunt or to allow you flexibility in your work schedule? With opportunities in the Greater Vancouver Area, we are always looking for fantastic candidates to be Temporary Accounting Ambassadors for Expert Recruiters. Short and long-term opportunities available, day of assignments, and ongoing roles!
 
The roles we require on an ongoing basis include Accounts Payable Accounting Clerk, Bookkeeping, and other Accounting roles! The duties include but are not limited to the following:

• Accounts Payable Clerk

• Accounts Receivables Clerk

• Accounting Clerk

• Bookkeeper

• Payroll Specialists

• Auditor

• Staff Accountant

• Senior Accountant

• Accounting Manager

Ideally, you will have some previous and related finance experience and be proficient in Accounting Systems and Microsoft Office.  You are reliable, easy to get a hold of, and flexible. 
 
 Is this you?

Please apply online athttps://adr.to/yytpc with your resume and cover letter to the attention of Darcia Bower, Managing Director or please send your resume to jobs@expertrecruiters.com. If you have already met a member of our team and are interested in this role please call or email us asap.