Office Assistant - Coquitlam (Placed)

Our client is looking for an enthusiastic, customer-focused individual to work full-time as an Administrative Assistant.

Who you are!

You are a quick learner and a team-oriented person; someone with a passion for service. An ideal candidate is a proactive person, with good communication and organization skills.

The Role

Under the supervision of the Mall Manager, the Assistant Manager is responsible for ensuring the management of the mall, giving administrative support, and providing excellent customer service.

Where is it based?

Coquitlam, BC (easy access by Skytrain)

Responsibilities

• Provide day-to-day administrative assistance

• Coordinate actions with the manager to ensure the continuity and well function of the mall

• Provide excellent customer service

• Greet customers, answer their questions, and advise them

• Attend calls and emails

• Follow administrative procedures

• Other administrative duties as required

Qualifications & Skills

• Passion for customer service

• Result oriented and attentive to needs

• Proactive and diplomat

• Strong communication skills

• Experience as an Assistant Manager in the retail industry or administrative experience is an asset

Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Assistant Mall Manager - Vancouver (Placed)

Our client is looking for an enthusiastic, customer-focused individual to work full-time as an Administrative Assistant.

Who you are!

You are a quick learner and a team-oriented person; someone with a passion for service. An ideal candidate is a proactive person, with strong communication and organization skills.

The Role

Under the supervision of the Mall Manager, the Assistant Manager is responsible for ensuring the management of the mall, giving administrative support, and providing excellent customer service.

Where is it based?

Vancouver, BC

Responsibilities

• Provide day-to-day administrative assistance

• Coordinate actions with the manager to ensure the continuity and well function of the mall

• Provide excellent customer service

• Greet customers, answer their questions and advise them

• Attend calls and emails

• Follow administrative procedures

• Other administrative duties as required

Qualifications & Skills

• Experience as an Assistant Manager in the retail industry or administrative experience is an asset

• Effective interpersonal skills and team spirit

• Passion for customer service

• Result oriented and attentive to needs

• Proactive and diplomat

• Strong communication skills

Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Administrative Assistant, Registration – Temporary

Our client, a recognized top employer in BC is looking for a temporary Administrative Assistant

Who you are!

The ideal candidate is a proactive, discrete, and detail-oriented person with solid communication skills. An individual capable of interpreting complex policies and standards; able to remain calm during busy or stressful times while maintaining excellent customer service.  The ideal candidate has familiarity with the health industry or aspirations to learn about it.

The Role

This position provides assistance to the manager in providing information and guidance regarding the registration process of candidates. The Administrative assistant oversees the application and registration requirements for independent practice and visiting physicians. 

Salary: $22.00 per hour

Where is it based?

Downtown, Vancouver

Responsibilities

• Oversee the application, registration, and licensing process for the applicants

• Prepare internal and external documentation related to provisional licensure candidates as required

• Schedule interviews

• Attend to calls, emails and voice mails related to registration inquiries

• Provide general administrative office support

• Type routine correspondence

• Data entry

• Deal with confidential information  

• Other duties as required by the manager of the department

 Qualifications and skills:

• Post-secondary degree (preferred) or an equivalent combination of education and experience

• Background in health care or familiarity with medical terminology is an asset

• Previous work experience in customer or patient service is an asset

• Knowledge of Microsoft Office applications including Word, Access, Outlook, and PowerPoint

• Excellent editing and proofreading skills

• Excellent research and analytical skills

• Strong organizational and time-management skills

• Ability to interpret, research, and apply complex standards to provide information

• Attention to detail and a high level of accuracy

• Excellent communication skills, both written and verbal

• Ability to maintain discretion and exercise good judgment when dealing with confidential information

Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Assistant Mall Manager - Coquitlam

Our client is looking for an enthusiastic, customer-focused individual to work full-time as an Administrative Assistant.

Who you are!

You are a quick learner and a team-oriented person; someone with a passion for service. An ideal candidate is a proactive person, with strong communication and organization skills.

The Role

Under the supervision of the Mall Manager, the Assistant Manager is responsible for ensuring the management of the mall, giving administrative support, and providing excellent customer service.

Where is it based?

Coquitlam, BC (easy access by Skytrain)

Responsibilities

• Provide day-to-day administrative assistance

• Coordinate actions with the manager to ensure the continuity and well function of the mall

• Provide excellent customer service

• Greet customers, answer their questions and advise them

• Attend calls and emails

• Follow administrative procedures

• Other administrative duties as required

Qualifications & Skills

• Experience as an Assistant Manager in the retail industry or administrative experience is an asset

• Effective interpersonal skills and team spirit

• Passion for customer service

• Result oriented and attentive to needs

• Proactive and diplomat

• Strong communication skills

Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Administrative Assistant - Temporary

Our client, an international company is looking for a temporary team member that can provide administrative assistance at their Vancouver office.

Who you are!

You are a proactive, responsible, and discreet individual. You have excellent interpersonal and communicational skills that allow you to engage with staff at a variety of levels of responsibility, as well as various outside parties while maintaining confidentiality, professionalism, and diplomacy. You have strong organizational skills, can assess priorities, and manage a broad range of activities. We are looking for professionals with 5 years of experience that have strong administrative skills and display a positive can-do attitude.

The Role

The successful candidate will provide general administrative assistance and support in everyday operations. This role is responsible for managing a wide variety of general administrative tasks, working with different departments, and providing support for different meetings and events. The highest degree of professionalism and discretion is required.  

Salary: $25.00 per hour

Where is it based?

Downtown Vancouver, BC (easily transit-accessible)

 Responsibilities

• Provide general administrative support in day-to-day operations with both internal and external clients

• Provide reception cover for lunch breaks and vacation days

• Organize various meetings, conferences, and events and prepare agenda materials

• Oversee meeting rooms and equipment

• Preparation of reports and official documents

• Manage office storage, this can include lifting, moving, and packing heavy products safely

• Assist with special projects as required

• Support all office-related health & safety initiatives and help ensure a safe work environment

• Provide IT support as needed

• Organize, coordinate, and support meetings and events

• Other administrative tasks as assigned

Must Haves

• 5 years or more of administrative experience

• Experience with logistics and event organization.

• Strong administrative skills

• Problem-solving skills with strong customer focus

• Excellent knowledge of Microsoft Office products

• Ability to develop strong peer relationships

• A positive can-do attitude and ability to deal professionally with a variety of people

• Ability to prioritize and attend to multiple activities

• A University degree or college diploma is an asset

 Is this you?

Please send your resume to jobs@expertrecruiters.com or apply online @ ttps://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Administrative Assistant Healthcare

Expert Recruiters

Vancouver, BC

$44,006 - $48,000 a year - Full-time, Permanent

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Administrative Assistant/Office Manager, Healthcare Vancouver ASAP Start!

Our client, a dynamic organization working in a niche area of the Healthcare industry, are looking for a strong administrator to take on an independent and responsible administrative role with fantastic prospects for growth and development within the company.

Who you are!

You are a discreet and responsible individual with 3-5 years administrative experience. You have excellent communication and interpersonal skills and an engaging personality with the ability to work on own. Very high attention to detail is of upmost importance in this position, as is the ability to juggle multiple tasks and manage your time efficiently.

The Role

This is a fantastic role for someone looking to take on additional responsibility in ensuring the smooth running of a small office, providing excellent customer service and support, and look after detailed administrative duties including testing The role is an excellent opportunity for someone looking for development as the position will grow with the company.

Where is it based?

West Broadway with paid parking (provided free)

Responsibilities

• Front-line duties ensuring a welcoming reception to visitors

• Provide excellent customer service and follow ups with clients

• Administer testing

• Expense management

• Scheduling and meeting coordination

• Preparation of reports and official documents

• General administrative support for the office

This role is also known as Medical Office Assistant, Clinic Assistant, Office Manager, MOA, Receptionist, Medical Administrator

Expected start date: 2021-04-28

Job Types: Full-time, Permanent

Salary: $44,006.00-$48,000.00 per year

Benefits:

• Dental care

• Extended health care

• Vision care

Schedule:

• 8 hour shift

• Monday to Friday

• No weekends

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 1 year (required)

• receptionist: 1 year (required)

Work remotely:

• No

COVID-19 precaution(s):

• Remote interview process

• Personal protective equipment provided or required

• Social distancing guidelines in place

• Sanitizing, disinfecting, or cleaning procedures in place

Admin Reception Coquitlam ASAP ongoing Temp

Our client, an internationally renowned development company, is looking for an enthusiastic temporary team member.
 
The Role: 

You will be responsible in the day-to-day operations of the centre. You will be the first point of contact on leasing and tenant matters as well as any general inquiries that arise. This role reports directly to the  Manager. While this is an entry level position, there will be growth opportunities for the right individual.

Where is it based?

Coquitlam, BC (SkyTrain accessible)

Responsibilities:

• Be the first point of contact for all matters relating to leasing, retailers, tenants, suppliers and various internal teams

• Ensure that all queries and complaints received are resolved in a timely manner as per established mall policies and procedures

• Coordinate and track leasing agreements and updating database as required

• Manage all documentation related to mall management and leasing operations

• Assist with obtaining and processing monthly rent, tenant sales, and overage rent

• Create and maintain reports for management, providing updates of company policies and procedures

• Prepare and issue tenant notices, circulars, warning and penalty notice as advised by Mall Manager; Follow-up on tenant communications until completion

• Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, drafting correspondence and preparing documents

• Coordinate all tasks with Administrative Staff to ensure that all departments are supported and all work is completed correctly and in a timely manner

• Provide general administrative support and projects as directed by the Mall Manager

Must haves:

• High school graduation supplemented by courses in office administration and related experience or an equivalent combination of education and experience

• 2 years’ experience in retail property management

• Professional communication skills, both verbal and written

• Ability to be resourceful and proactive in dealing with issues that may arise

• Proficient in the Microsoft Office Suite

• Superior attention to detail

• Works well in a team environment

Is this you?

Please send resume to jobs@expertrecruiters.com attention Darcia Bower, Managing Director, If you have already met a member of our team and are interested in this role please call or email us asap. 

604-689-3600

Administrative Assistant, great opportunity for new University Grad

Our client is looking for an intelligent, capable and mature Administrative Assistant to join their team. This is a fantastic opportunity to work with a close-knit team and gain invaluable experience that will allow you to grow and develop your already established administrative knowledge. If you are looking for an organization that really invests in its people and is making a difference in BC this may be the opportunity for you.

Working from their Vancouver office with knowledge of greater BC, the ideal candidate will be warm individual who is eager and willing to assist in the day to day running of this small office. The ability to manage all interactions with necessary discretion and sensitivity is a desired trait of the ideal candidate. 

Reporting to the Executive Manager and Specified Projects Manager, the Administrative Assistant is responsible for providing front line communication and information to stakeholders and providing clerical and administrative support. You are professional, easy going, have an exceptional attention to detail, the ability to juggle a number of balls at once and can learn quickly without instruction. 

Key Responsibilities & Duties:

• Answering and redirecting calls coming into switchboard, managing queries and escalating where necessary

• Monitoring and replying to all incoming emails

• Responsible for the day to day running of the office

• Scheduling meetings including, ordering catering, and maintaining the on-line schedule

• Maintaining all office and kitchen supplies and liaising with vendors as required

• Responsible for the office petty cash box and monthly reporting

• Maintaining company’s contact lists and filing systems

• Developing, designing and maintaining Office Training Manual

• Formatting presentation materials and creating and maintaining document templates

• Maintains, and tracks accounts. Determines eligibility of reimbursement according to established policies and guidelines.  Processes requisitions, invoices, journal vouchers and travel claims

• Organizing travel including, accommodation and registering for conferences and seminars

• Maintain the aesthetic of the office ensure all areas including the kitchen and meeting spaces are keep clean at all times

• Preparing agenda materials (photocopying, mailing, couriering, and emailing) relating to meetings and/or projects, for distribution to meeting participants and following up with Honoraria claim forms

• Conducting online research on various subjects at the request the Executive Manager

• Maintain and update information on the company website

• Attending offsite events, conferences, and seminars as required

• Providing support in the preparation and delivery of the courses, such as sending out course materials, and shipping of equipment

Skills & Qualifications:

• High school graduation supplemented by business and secretarial courses equivalent to up to one year of study with at least 2-5 years related experience

• Excellent communication, interpersonal, and organizational skills

• Knowledge of greater BC mandatory

• Superior attention to detail

• Ability to set-up and maintain electronic and paper files

• Proven ability to multitask, balance priorities, and meet deadlines

• Ability to work independently and as part of a team

• High level of computer literacy including intermediate level experience with Word, Outlook, PowerPoint, Excel, and Internet Explorer

• Basic knowledge of medical terminology an asset

• Ability and willingness to travel

Is this you?

Please send your resume to jobs@expertrecruiters.com to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this role please call or email us asap.

Property Administrator (Commerical)

Property Administrator
Our client, an internationally renowned development company, is looking for an enthusiastic and driven Commercial Property Administrator to join their service-oriented team.
 
The Role:

The operations of our site property management office involve dealing with tenant’s matters such as assisting tenants, administering lease agreement in accordance with terms and conditions of the lease and collection of rent. It also includes carrying out repairs, preventive maintenance, improvement and upgrade and to ensure safe operations of the property. It also includes overseeing contractors and supervising on site janitors and security guards and to follow the calendar in organizing events and decoration of the property to promote the property and to increase traffic.   

Where is it based: 

Vancouver and Coquitlam Skytrain accessible

The ideal candidate:

Our ideal candidate is a reliable individual who takes initiative and is proactive on tasks assigned and beyond. The candidate must have strong interpersonal communication skills to work with various parties including tenants, contractors and team members. Can work independently; a resourceful problem solver and have ability to manage time, multi-task and in a fast-paced environment and must be a self-driven individual. This opportunity exposes the candidate to engage in a dynamic and broad range of duties and responsibilities inherent in commercial property management. There is good advancement opportunities for the right candidate. 

Must haves:

In additional to the above, the successful candidate will have the following skills, experience and personal attributes:

-          Post-secondary diploma in business administration, building science, project management or equivalent experience

-          Two years’ experience in commercial property management

-          Have excellent written and communication skills

-          With strong planning, time management, organizational, analytical and problem-solving skills

-          Ability to maintain a positive approach and a professional manner at all times

-          Proficiency in Microsoft Windows and Office programs

-          Able to work in a dynamic work environment

-          Willing to work in our Vancouver and Coquitlam offices

Is this you?

Please send resume to jobs@expertrecruiters.com  attention: Darcia Bower, Managing Director If you have already met a member of our team and are interested in this role please call or email us asap. 

Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.