Accounting Temps

Temporary Accounting Opportunities – Work that works with your schedule!

Are you looking for temporary work while you job hunt or to allow you flexibility in your work schedule? With opportunities in the Greater Vancouver Area we are always looking for fantastic candidates to be Temporary Accounting Ambassadors for Expert Recruiters. Short and long-term opportunities available, day of assignments and ongoing roles!
 
The roles we require on an ongoing basis include Accounts Payable Accounting Clerk, Bookkeeping and other Accounting roles! The duties include but are not limited to the following:

  • Accounts Payable Clerk

  • Accounts Receivables Clerk

  • Accounting Clerk

  • Bookkeeper

  • Payroll Specialists

  • Auditor

  • Staff Accountant

  • Senior Accountant

  • Accounting Manager  

Ideally you will have some previous and related finance experience and be proficient in Accounting Systems and Microsoft Office.  You are reliable, easy to get a hold of, and flexible. 
 
 Is this you?

Please apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Candace Amirault, Sr. Talent Executive or Darcia Bower, Managing Director quoting reference #3764-CAtemp if you have already met a member of our team and are interested in this role please call or email us asap. 


Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.

Executive Assistant\Office Manager, Consulting Firm

Our client is a dynamic small consulting firm.  They are looking for a great EA/Office Manager to join their team of five.

You will initially report directly to the owner of the company.

Responsibilities include:
- Marketing - creating and distributing promotional materials.
- Logistics- manage agendas, making travel arrangements, and shipping/receiving.
- Event planning- book and coordinate training sessions, manage class registration using thinkific and zoom

- course moderating using zoom
- Bookkeeping - support bookkeeping procedures, track accounts receivables, monitor and
pay account payables using

QuickBooks
- Reception - answering the phone, voicemail, emails, and direct as appropriate.
- Manage office supplies - track stocks of office supplies and place orders when necessary
- Invoicing - create and issue invoices through QuickBooks.
- Filing documentation - create and update records and databases with personnel, financial
and other data on the cloud.
- Print and assemble course books and brochures (approx. 10- 30 books per course)

You are a professional individual, who is extremely flexible, and detail orientated with superior communicational skills and strong problem-solving ability.

The Executive Assistant will report to the Senior Executive of the Department and is responsible for providing integrated administrative support and coordination.

 

Qualifications:

  • Three to five years of related experience as a senior administrative assistant or an equivalent combination of education, training, and experience

  • High school graduation supplemented by post-secondary education such as business and secretarial courses

  • Excellent written skills and proven ability to develop clear, concise and comprehensive written reports

  • Excellent interpersonal, oral communications and relationship management skills

  • Demonstrated ability to work both independently and as a team player

  • Extremely well-organized and able to set up and maintain central filing system mostly digital.

  • Excellent judgment in setting priorities, identifying issues, and determining actions required when working under pressure and with important and sometimes conflicting deadlines.

  • Adept at balancing major concurrent tasks and projects

  • Strong problem solving and diplomacy skills; commitment to quality and excellence

  • Experience with taking meeting minutes.

  • Proficiency with computer software, particularly Microsoft Office applications

Please send resume to jobs@expertrecruiters.com

With your resume and cover letter to the attention of Darcia Bower, Managing Director

All applications will be treated with the strictest of confidence.

We value your interest. However, only those applicants selected for an interview will be contacted.

Expert Recruiters Inc.

(Expert Recruiters: locally established staffing and consulting firm with a national reach; over 20 years’ experience helping clients and candidates reach their goals.)

Phone: 604-689-3600

Fax: 604-689-7541

Website: www.expertrecruiters.com

Admin Reception Coquitlam ASAP ongoing Temp

Our client, an internationally renowned development company, is looking for an enthusiastic temporary team member.
 
The Role: 

You will be responsible in the day-to-day operations of the centre. You will be the first point of contact on leasing and tenant matters as well as any general inquiries that arise. This role reports directly to the  Manager. While this is an entry level position, there will be growth opportunities for the right individual.

Where is it based?

Coquitlam, BC (SkyTrain accessible)

Responsibilities:

  • Be the first point of contact for all matters relating to leasing, retailers, tenants, suppliers and various internal teams

  • Ensure that all queries and complaints received are resolved in a timely manner as per established mall policies and procedures

  • Coordinate and track leasing agreements and updating database as required

  • Manage all documentation related to mall management and leasing operations

  • Assist with obtaining and processing monthly rent, tenant sales, and overage rent

  • Create and maintain reports for management, providing updates of company policies and procedures

  • Prepare and issue tenant notices, circulars, warning and penalty notice as advised by Mall Manager; Follow-up on tenant communications until completion

  • Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, drafting correspondence and preparing documents

  • Coordinate all tasks with Administrative Staff to ensure that all departments are supported and all work is completed correctly and in a timely manner

  • Provide general administrative support and projects as directed by the Mall Manager

 

Must haves:

  • High school graduation supplemented by courses in office administration and related experience or an equivalent combination of education and experience

  • 2 years’ experience in retail property management

  • Professional communication skills, both verbal and written

  • Ability to be resourceful and proactive in dealing with issues that may arise

  • Proficient in the Microsoft Office Suite

  • Superior attention to detail

  • Works well in a team environment

Is this you?

Please send resume to jobs@expertrecruiters.com attention Darcia Bower, Managing Director, If you have already met a member of our team and are interested in this role please call or email us asap. 

604-689-3600

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Client Services Associate – Finance Industry

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An independent investment counseling firm managing pension funds, endowments, trusts, governments, foundations and individuals from across Canada is seeking a Client Services Associate to join their team. The ideal candidate who has an entrepreneurial spirit, a great attitude and a conscientious approach.

Who you are!

The ideal candidate has experience in the banking industry and would be responsible for providing client service, administration, marketing and sales support to Portfolio Managers

Where is it based?

Downtown Vancouver

The Role

Key Responsibilities include:

  • To be the first point of contact for Portfolio Managers.

  • To assess client requests and questions and direct to the appropriate person to resolve.

  • To communicate with clients and assist them in resolving any non-investment related issues

  • To prepare client documentation.

  • To process and follow up with client transfers

  • To communicate and work with Portfolio Managers and Associates to resolve any critical issues.

  • To act as back up to receptionist

  • Initial point of contact and ongoing communication with the company

  • Working with Registered Plans such as RRSP’s, RRIF’s, LIF’s, TFSA’s and TFSP’s

  • Any other duties as required

Communication:

Internal

  • Report to Director of Client Service

  • Respond to requests from Client Service Associates and Portfolio Managers

  • Work with Fund Accounting, Investment Operations and Information Technology Departments to research and resolve issues

 External

  • Liaise with various departments in Investor Services to resolve issues as they arise

  • Liaise with external custodians to resolve issues as they arise

  • Respond to accountants, lawyers, and other relevant parties to research and resolve issues

Qualifications and competencies:

  • Investment industry/banking experience required

  • University degree or equivalent

  • Microsoft Office (Excel, Word, PowerPoint, Outlook)

  • Completion of the Canadian Securities Course or other related industry courses would be a definite asset

  • Knowledge of registered plans such as RRSP’s, RRIF’s, LIF’s, TFSA’s and TFSP’s

  • Ability to thrive in a fast paced, high-demand environment

  • Good knowledge of Excel and experience working with spreadsheets is required

  • Good knowledge of PowerPoint and experience creating and editing presentations is required

  • Superior attention to detail and willingness to take ownership of tasks with minimal supervision is required

  • Excellent problem solving skills is required

  • Excellent written and verbal communication skills are critical for this position

  • CSC, Canadian Securities Course, and Accounting or bookkeeping background is a definite asset.

Timeline for this role

Expert Recruiters are short-listing candidates currently for client interviews beginning immediately once all due diligence has been completed. The goal is to have the successful candidate to start immediately.

What’s in it for you?

You will be part of a team and that you are proud to say you work for, competitive base salary and benefits commensurate with the experience of each candidate.

Is this you?

Please send resume to jobs@expertrecruiters.com and call 604-689-3600 with questions. If you have already met a member of our team and are interested in this role, please call or email us asap.

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Conveyancer (Not a law firm)

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Our client, a high profile real estate company, is looking for a full-time Conveyancer-Transactions Coordinator to join their team.  Assisting a busy team of professionals, this is a fantastic opportunity to work for one of the top companies in the city.  With offices coast to coast, our client offers its employees stability, long-term growth, and a challenging and dynamic work environment.

The Role:

Responsible for listings and voucher processing for single or multiple offices with 20-200 employees. Prepares vouchers used to collect the commissions due. Manages all listing and deal files in compliance to Real Estate regulations and facilitates the transfer of financial information to Transaction Accounting.

ESSENTIAL DUTIES AND RESPONSIBILITIES • Verifies handwritten voucher against the written contract. Enters all sales and lease information into the Company’s database according to the organization’s guidelines and procedures. Assists in obtaining appropriate signatures/approvals and transferring all financial information to Transaction Accounting for further processing. • Creates deal files and verifies required documents per policies and Real Estate guidelines by completing the Deal File Checklist. • Performs month-end/quarter-end and year-end duties like balancing trust account spreadsheets and cheques written log, printing of A/R report and closed deal report for Managing Director • Processes deposits, issues cheques and handles all administrative tasks pertaining bank statements for interest bearing bank accounts • Assists Transaction Accounting in the process of collection and distribution of client’s commission payments. • Provides customer service to sales professionals, clients and legal counsel pertaining to real estate transactions. • Assists Transaction Accounting in obtaining necessary verifications of various contingencies in order to adhere to the Company’s revenue recognition policies. Prior experience with FINTRAC and other legislation pertaining to commercial real estate transactions is an asset. • Other duties may be assigned.

Responsibilities:

  • Analyzing, verifying and entering information from vouchers and contracts into the system

  • Tracking and entering sales and lease transactions

  • Creating deals files; completion of Deal File checklists

  • Prepares commissions vouchers

  • Managing trust accounts; processing deposits, issuing cheques

  • Providing assistance to Transaction Accounting; obtaining necessary verifications and signatures, facilitates the transfer of financial information to department

  • Providing general administrative and service support to the sales professionals

Must haves:

  • Post-secondary education is required

  • 3 years related experience is a must

  • Ability to work independently with little supervision

  • Excellent written and verbal communication skills with attention to detail

  • Ability to work well under pressure while maintaining a friendly and positive attitude while dealing with multiple projects and deadlines

  • Excellent computer skills required; Advanced MS Office Suite knowledge

  • General knowledge of financial terms and accounting principles

Is this you?

Please send resume to jobs@expertrecruiters.com and call 604-689-3600 with questions. If you have already met a member of our team and are interested in this role, please call or email us asap.

Administrative and Marketing Assistant (Newly defined role)

Our client, a leading commercial real estate company, is seeking Marketing and Admin Assistant to join their team of busy commercial real estate professionals commencing immediately.


The Role
Position Summary:

Working with a leading multi family brokerage team in Western Canada, the Administrative and Marketing Assistants primary objective is to assist the National Apartment Group -BC (NAG-BC)) commercial real estate with the transaction, marketing and communications process. Successful proponents will have a full spectrum of real estate skills and will have a full understanding of a wide range of marketing platforms in order to create compelling client presentations to a broad base of Local, National and International Capital Investors in the real estate sector. As part of NAG, you will have the opportunity to work with high-performing team members and will be exposed to some of Canada’s leading investment professionals. 

Essential Duties and Responsibilities:

  • Manages the administrative records of real estate transactions, including the Deal Sheet, FINTRAC and supporting deal documents;

  • Assists the Marketing Specialist in designing and developing of marketing materials such as property listing brochures, investment packages, email campaigns and market reports relating to the sale of commercial investment properties;

  • Maintain marketing schedules for multiple projects running concurrently and ensuring that all marketing deliverables are completed on time and on budget;

  • Interface directly with clients, including resolving issues, gathering and verifying documentation and information and responding to both routine and non-routine inquiries;

  • Liaise and negotiate with a variety of third party service providers;

  • Update and assist in maintaining the Teams social media channels daily (LinkedIn, Twitter, Facebook and other relevant platforms);

  • Propose new ideas and concepts for social media content, keep track of trends and competition;

  • Performs administrative duties such as updating and maintaining client databases, printing/scanning/filing various documents and maintaining confidential files;

  • Review and update NAG sale database on property transactions posted in the market;

  • Carries out special projects and assignments as may be required;

  • Create power point slide presentations as may be required;

  • Other duties may be assigned as needed.

 

Qualifications:

The ideal candidate will be an energetic, self-motivated individual who is passionate about real estate marketing.  Stop The successful candidate must have strong writing, organizational and research skills, be proficient with graphic layouts and document design, and the ability to lead and work effectively in a high-performing team-based environment.  This position provides an excellent opportunity for the right candidate to maximize their learning, grow in the position, and to continue to develop their knowledge in real estate marketing and the commercial real estate industry. Strong work ethic and adaptable work hours are desired.

The ideal candidate should have:

  • Superior writing skills and exemplary attention to detail;

  • Exceptional research skills;

  • Keen eye for graphic design;

  • Knowledge of commercial real estate;

  • Proficiency in Microsoft Word, Excel and PowerPoint;

  • Ability to manipulate basic templates in Adobe Creative Suite especially InDesign;

  • Basic knowledge of web design and good knowledge of social media marketing;

  • Relevant degree, ideally with a focus on Real Estate, Business, Marketing, Communications, English or Creative Writing;

  • 2-3+ years in a related position;

  • Consistent track record, demonstrating organized and timely delivery of marketing projects;

  • Strong work ethic, with the ability to accommodate a full schedule and demanding work environment, while managing multiple overlapping projects from conception through to completion;

  • The ability to work independently with minimal supervision and oversight

 

Where is it based?
Based in the heart of downtown Vancouver

Is this you?
Please send resume to jobs@expertrecruiters.com and call 604-689-3600 with questions. If you have already met a member of our team and are interested in this role, please call or email us asap. 

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Accounting Temps

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Are you looking for temporary work while you job hunt or to allow you flexibility in your work schedule? With opportunities in the Greater Vancouver Area we are always looking for fantastic candidates to be Temporary Accounting Ambassadors for Expert Recruiters. Short and long-term opportunities available, day of assignments and ongoing roles!
 
The roles we require on an ongoing basis include Accounts Payable Accounting Clerk, Bookkeeping and other Accounting roles! The duties include but are not limited to the following:

  • Accounts Payable Clerk

  • Accounts Receivables Clerk

  • Accounting Clerk

  • Bookkeeper

  • Payroll Specialists

  • Auditor

  • Staff Accountant

  • Senior Accountant

  • Accounting Manager

Ideally you will have some previous and related finance experience and be proficient in Accounting Systems and Microsoft Office.  You are reliable, easy to get a hold of, and flexible. 

Is this you?

Please send your resume to jobs@expertrecruiters.com to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this role please call or email us asap.

 

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Administrative Assistant, great opportunity for new University Grad

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Our client is looking for an intelligent, capable and mature Administrative Assistant to join their team. This is a fantastic opportunity to work with a close-knit team and gain invaluable experience that will allow you to grow and develop your already established administrative knowledge. If you are looking for an organization that really invests in its people and is making a difference in BC this may be the opportunity for you.

Working from their Vancouver office with knowledge of greater BC, the ideal candidate will be warm individual who is eager and willing to assist in the day to day running of this small office. The ability to manage all interactions with necessary discretion and sensitivity is a desired trait of the ideal candidate. 

Reporting to the Executive Manager and Specified Projects Manager, the Administrative Assistant is responsible for providing front line communication and information to stakeholders and providing clerical and administrative support. You are professional, easy going, have an exceptional attention to detail, the ability to juggle a number of balls at once and can learn quickly without instruction. 

Key Responsibilities & Duties:

  • Answering and redirecting calls coming into switchboard, managing queries and escalating where necessary

  • Monitoring and replying to all incoming emails

  • Responsible for the day to day running of the office

  • Scheduling meetings including, ordering catering, and maintaining the on-line schedule

  • Maintaining all office and kitchen supplies and liaising with vendors as required

  • Responsible for the office petty cash box and monthly reporting

  • Maintaining company’s contact lists and filing systems

  • Developing, designing and maintaining Office Training Manual

  • Formatting presentation materials and creating and maintaining document templates

  • Maintains, and tracks accounts. Determines eligibility of reimbursement according to established policies and guidelines.  Processes requisitions, invoices, journal vouchers and travel claims

  • Organizing travel including, accommodation and registering for conferences and seminars

  • Maintain the aesthetic of the office ensure all areas including the kitchen and meeting spaces are keep clean at all times

  • Preparing agenda materials (photocopying, mailing, couriering, and emailing) relating to meetings and/or projects, for distribution to meeting participants and following up with Honoraria claim forms

  • Conducting online research on various subjects at the request the Executive Manager

  • Maintain and update information on the company website

  • Attending offsite events, conferences, and seminars as required

  • Providing support in the preparation and delivery of the courses, such as sending out course materials, and shipping of equipment

Skills & Qualifications:

  • High school graduation supplemented by business and secretarial courses equivalent to up to one year of study with at least 2-5 years related experience

  • Excellent communication, interpersonal, and organizational skills

  • Knowledge of greater BC mandatory

  • Superior attention to detail

  • Ability to set-up and maintain electronic and paper files

  • Proven ability to multitask, balance priorities, and meet deadlines

  • Ability to work independently and as part of a team

  • High level of computer literacy including intermediate level experience with Word, Outlook, PowerPoint, Excel, and Internet Explorer

  • Basic knowledge of medical terminology an asset

  • Ability and willingness to travel

Is this you?

Please send your resume to jobs@expertrecruiters.com to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this role please call or email us asap.

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Career opportunities for new grads!

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If you’re a new grad, or looking to make the transition from the service industry, please get in touch!

A number of our clients based in the Lower Mainland are looking to hire right now! Positions available in:

  • Administration

  • Reception

  • Customer Service

  • Data Entry

  • Other entry level office work

This is a great opportunity to join an established firm where you will work with a close-knit team of professionals. Our clients values service, integrity, teamwork and innovation. The successful candidates will be warm and outgoing; people pleasers who are always striving to go above and beyond. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is an asset - willingness and flexibility a must! 

Is this you?

Please send your resume to jobs@expertrecruiters.com to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this role please call or email us asap.