Human Resources Manager – Permanent

Our client is looking for a professional to join their team as Human Resources Manager.

The Role

The ideal candidate is an experienced and confident human resources professional who will primarily manage all issues related to human resources. They will focus on developing HR programs and systems to ensure a productive and respectful workplace. This individual is a proactive communicator and change agent who can successfully balance employee needs with business objectives to create integrated solutions.

 The HR Manager will work with the senior management team to provide input in the development of a human resources strategy that supports the business of the organization and the group’s long-term planning. This will consist of an integrated approach for talent acquisition (including recruitment, onboarding, and performance management), health and safety (including benefits and wellness programs), labor and employee relations, learning and development, and organizational culture.

Where is it based?

·       Vancouver, BC

·       The role includes a combination of working at home and at the head office

Responsibilities

  • Develop and nurture relationships with employees, management, and the bargaining agent

  • Lead the development and implementation of programs that will drive increased employee satisfaction and commitment levels.

  • Monitor and support staff development to ensure that business objectives are met and that employees are receiving adequate support and training

  • Provide input on workforce and succession planning

  • Work with the COO and CEO to develop policies, programs, and solutions

  • Ensure that the COO is advised on current personnel issues and that documentation is maintained and approved in compliance with CHF BC’s, COHO’s, CPM’s, and CLT’s policies and agreements

  • Analyze data trends and metrics to inform business decisions

  • Participate in mediation and resolution of employee relations issues and conduct thorough and objective investigations when necessary

  • Work closely with management and employees to improve work relationships, build morale and increase productivity and retention

  • Ensure regulatory compliance with legal requirements pertinent to the day-to-day management of employees

  • Interpret HR policies and the collective agreement between management and employees

  • Manage complex and difficult HR projects cross-departmentally

  • Act as the performance improvement driver and provoke positive changes in regard to people management

  • Develop and manage a comprehensive performance management system across the group with the goal of creating a high-performance work culture

  • Assess and anticipate human resources-related needs and recruit talent

  • Communicate to payroll any changes to employee compensation and benefits

  • Ensure that appropriate contracts are signed with the temporary, contract, and permanent hires and prepare and sign offers of employment

  • Other duties as required

Must Haves

  • Bachelor’s degree in human resources, business, communications, or related field with a

  • minimum of five years’ experience in an HR generalist environment

  • CPHR designation is an asset

  • Current and in-depth knowledge of legal requirements related to human resources and

  • employee management, including workers’ compensation, and provincial employment laws

  • Proven experience handling highly confidential and special information, including sensitive, strategic, and organizational issues

  •  Excellent communication and interpersonal skills

  • Previous experience in training and development, compensation, organizational design, or

  • employee relations are an asset

  • Being analytical and goal-oriented

  • Have demonstrable experience with HR metrics

  • Have project management and change management skills

  • Have a comprehensive working knowledge of HR functions, practices, and principles pertaining to staffing, compensation, benefits, health and safety laws and regulations, training, and development

Is this you?

Please send your resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Program Manager – Permanent (Asap)

Our client, a not-for-profit society founded in BC is looking for a professional to join their team as a Program Manager.

The Role

The role provides program management support for the Vancouver Division of Family Practice and reports to the Director of Special Projects. The ideal candidate is someone with previous experience working within the BC Health Care system, a professional with excellent communication and computer skills. An individual that is willing to work flexible hours and has a passion to contribute to the company’s mission: to improve the primary care system in Vancouver for the benefit of our members and Vancouver patients.

Where is it based?

·       Vancouver, BC

Responsibilities

·       Community/stakeholder collaboration and engagement

o   facilitates and manages consultation process with stakeholder groups

o   supporting relationships with practitioners and care homes

·       Provides leadership for the implementation of plans within budgets

·       Program and project data analysis, report development, and communication

·       Management of staff

·       Reporting responsibility in accordance with funder requirements

·       Manages projects with direction from Director

·       Handle sensitive information in a confidential manner

·       Event management

·       Other duties as assigned

Must Haves

·       Previous experience working within the BC Health Care system

·       Minimum Bachelor’s degree in Health Sciences, Business Administration, or related topic area

·       Must have advanced knowledge of MS Office (specifically advanced Excel skills i.e., creating charts, pivot tables, writing formulas, conducting data analysis, etc.)

·       R programming skills considered an asset

·       Excellent written and verbal communication skills

·       Highly developed organizational and time-management skills, with the ability to meet weekly and monthly deadlines

·       Highly detail-oriented

·       Flexibility to adjust to dynamic work environment

·       Strong interpersonal skills with the capacity to work alone or in a team as needed

·       Willingness to work flexible hours, including evenings as required

·       Proactive, helpful, can-do attitude

·       5 years minimum of related experience that includes: managing strategic and operational projects

 Is this you?

Please send your resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Executive Assistant – Permanent

Our client, a growing consulting firm dedicated to the social profit sector is looking for a professional to join their team.

The Role

The Executive Assistant you will help to keep the company’s people and systems organized and flowing smoothly.  The role will have direct hands-on responsibility for managing client projects and relationships, and coordinate all behind-the-scenes office activities. The ideal candidate should be an organized and energetic professional, being client- and customer service-focused, solution-oriented, and detail-oriented. A proficient self-teacher, and able to work independently as needed. This is a full-time position requiring in-person work in the company’s office.

Salary: $75,000 – $80,000

Where is it based?

Lonsdale, North Vancouver

Responsibilities

  • Coordinate and track workflow on a wide variety of projects, including helping to develop client contracts; tracking approval of contracts; developing and tracking invoices; helping to arrange meetings or calendar requests

  • Participating in internal status meetings to maintain familiarity with all projects and similar tasks

  • Overseeing calendar and travel arrangements for the Managing Director

  • Preparing drafts and formatting/proofreading documents such as proposals, reports, plans and others

  • Preparing and editing powerpoint decks for client presentations

  • Manage guest bookings and upload recordings of ongoing podcast series, on a weekly basis

  • Managing office-wide administrative needs such as office supplies, business services, business cards, and catering arrangements

  • Other administrative tasks as required

 Must Haves

  • Proficiency in Mac OS; Microsoft Word, Excel, and PowerPoint; and social media platforms including LinkedIn and Twitter

  • Ability to assess and self-teach online skills such as document sharing, website, or work-flow apps (e.g., Asana, Dropbox, OneDrive, WordPress, Acrobat)

  • Previous experience in a similar administrative role

  • Excellent verbal and written skills with a proven ability to develop clear, concise, and comprehensive written communication

 Is this you?

Please send your resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Controller – Permanent, Full Time

Our client is seeking an experienced and dynamic professional looking for a fulfilling career position in Finance and Accounting department.

The Role

The role will work under the Finance & Accounting department. The ideal candidate must possess an entrepreneurial spirit and be flexible to adapt to the changing business environment. The role will report directly to the CFO and manage the accounting team. As a key member, the Controller will be responsible for financial statements, budgets, forecasts, process improvements, and internal controls.

Where is it based?

·       Vancouver, BC.

Responsibilities

  • Lead all daily accounting functions and take ownership over the month-end process

  • Manage the inventory reconciliation process with third party warehouses

  • Manage and scale accounting team to support growing business needs

  • Ensure internal controls, processes, and price lists are aligned with Company’s ERP system

  • Develop and implement policies/procedures to ensure efficiency, internal control, and compliance with regulatory requirements

  • Manage foreign exchange contract bookings to mitigate currency exposure

  • Ensure monthly compliance reports with government agencies

  • Oversee the Company’s annual reporting and tax filing requirements with external accounting firm

  • Oversee the annual budgeting process by working across the organization to develop the operational budgets and review operational metrics; monitor performance to budget to ensure fiscal responsibility

  • Provide monthly reporting metrics to support senior management

Must Haves

  • University degree in a related field

  • Minimum 3 to 5 years of experience and a Certified Professional Accountant

  • Previous experiences working in a manufacturing and importation business environment

  • Experience in leading and managing a team

  • Being a Strong team collaborator with the ability to deliver results

  • Strong communication skills

  • Exceptional attention to detail

  • Being results-oriented and a technical problem solver

 Is this you?

Please send your resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Administrative Assistant - Temporary (Coquitlam )- Placed

Our client is looking for an enthusiastic, customer-focused individual to work full-time as an Administrative Assistant.

Who you are!

You are a quick learner and a team-oriented person; someone with a passion for service. An ideal candidate is a proactive person, with strong communication and organization skills.

The Role

Under the supervision of the Mall Manager, the Assistant Manager is responsible for ensuring the management of the mall, giving administrative support, and providing excellent customer service.

Where is it based?

Coquitlam, BC (easy access by Skytrain)

Responsibilities

  • Provide day-to-day administrative assistance

  • Coordinate actions with the manager to ensure the continuity and well function of the mall

  • Provide excellent customer service

  • Greet customers, answer their questions and advise them

  • Attend calls and emails

  • Follow administrative procedures

  • Other administrative duties as required

Qualifications & Skills

  • Experience as an Assistant Manager in the retail industry or administrative experience is an asset

  • Effective interpersonal skills and team spirit

  • Passion for customer service

  • Result oriented and attentive to needs

  • Proactive and diplomat

  • Strong communication skills

Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Case Administrator (Temporary)

Our client, a recognized top employer in BC is looking for a professional to join their team.

Who you are!

You are a detail-oriented professional with strong organizational skills. You have excellent interpersonal and communicational skills that allow you to engage with staff and the public at a variety of levels of responsibility while maintaining confidentiality, professionalism, and diplomacy. You have strong organizational skills, can assess priorities, and manage a broad range of activities.

The Role

The role reports to the conduct manager and in accordance with the company’s policies and procedures, the case administrator is responsible for maintaining complaint files and collaborating with managers and other case administrators with respect to the daily activities of the complaints department.

Where is it based?

·       Vancouver, BC.

Responsibilities

Maintain complaint files

  • Act as a liaison between all parties involved in each complaint

  • Create, open, close, and file complaint files

  • Send form letters to complainants and physicians

  • Manage bring-forward system and send form letters accordingly

  • Review complaint materials for risks and escalate at necessary.

  • Review complaint files for completeness, consistency, and accuracy

  • Track further actions arising from case conclusions

  • File committee minutes

 Provide administrative and clerical support to the complaints department

  • Draft correspondence and other documents or reports

  • Attend interviews with physicians and deputy registrar

  • Take clear, legible notes during interviews

  • Respond to telephone inquiries from both physicians and members of the public regarding the complaint process

  • Assist with the preparation for the committee as required

  • Photocopy complain file documents as necessary

  • Other administrative duties as required

  Must Haves

  • Successful completion of grade 12 supplemented by a two‐year office administration diploma or equivalent combination of education and experience; post-secondary education is advantageous

  • Previous experience interfacing with patients or the public is an asset

  • Excellent critical thinking, analytical and problem-solving skills

  • High level of attention to detail, with demonstrated ability to multi-task in a fast-paced environment

  • Excellent written and verbal communication skills

  • Excellent editing and proof-reading skills

  • Demonstrated ability to work under pressure and deal with diverse members of the public and the profession in emotional situations

  • Strong interpersonal skills required to successfully facilitate a resolution to complex situations

  • Solid understanding of professional regulation and processes an asset

  • A background in health care or familiarity with the medical language is preferred

  • Working knowledge of Microsoft Office applications including Word, Outlook, Excel, and Teams

 Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap

Case Administrator (Permanent)

Our client, a recognized top employer in BC is looking for a professional to join their team.

Who you are!

You are a detail-oriented professional with strong organizational skills. You have excellent interpersonal and communicational skills that allow you to engage with staff and the public at a variety of levels of responsibility while maintaining confidentiality, professionalism, and diplomacy. You have strong organizational skills, can assess priorities, and manage a broad range of activities.

The Role

The role reports to the conduct manager and in accordance with the company’s policies and procedures, the case administrator is responsible for maintaining complaint files and collaborating with managers and other case administrators with respect to the daily activities of the complaints department.

Where is it based?

·       Vancouver, BC.

Responsibilities

Maintain complaint files

  • Act as a liaison between all parties involved in each complaint

  • Create, open, close, and file complaint files

  • Send form letters to complainants and physicians

  • Manage bring-forward system and send form letters accordingly

  • Review complaint materials for risks and escalate at necessary.

  • Review complaint files for completeness, consistency, and accuracy

  • Track further actions arising from case conclusions

  • File committee minutes

 Provide administrative and clerical support to the complaints department

  • Draft correspondence and other documents or reports

  • Attend interviews with physicians and deputy registrar

  • Take clear, legible notes during interviews

  • Respond to telephone inquiries from both physicians and members of the public regarding the complaint process

  • Assist with the preparation for the committee as required

  • Photocopy complain file documents as necessary

  • Other administrative duties as required

 Must Haves

  • Successful completion of grade 12 supplemented by a two‐year office administration diploma or equivalent combination of education and experience; post-secondary education is advantageous

  • Previous experience interfacing with patients or the public is an asset

  • Excellent critical thinking, analytical and problem-solving skills

  • High level of attention to detail, with demonstrated ability to multi-task in a fast-paced environment

  • Excellent written and verbal communication skills

  • Excellent editing and proof-reading skills

  • Demonstrated ability to work under pressure and deal with diverse members of the public and the profession in emotional situations

  • Strong interpersonal skills are required to successfully facilitate a resolution to complex situations

  • Solid understanding of professional regulation and processes an asset

  • A background in health care or familiarity with the medical language is preferred

  • Working knowledge of Microsoft Office applications including Word, Outlook, Excel, and Teams

  Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap

Legal Executive Assistant – Temporary (six months)

Our client, a recognized top employer in BC is looking for a professional Executive assistant with legal experience to join their team under a six-month contract.

The Role

Reporting to the deputy registrar/chief legal counsel (CLC), the legal Executive Assistant provides high-level administrative support to the CLC and to the committees that are supported by the CLC. It is expected that the legal administrative assistant has a genuine appreciation for and understanding of discretion and professionalism, can accept and assume responsibility and has the ability to interpret and make decisions in accordance with prescribed procedures and practices.

This position calls for the ability to act with a high degree of independence, attention to detail and accurate decision-making, focus on the timely performance of duties, as well as a demonstrated ability to act with initiative and sound judgment.

Salary: $26.00 per hour.

Where is it based?

  • Vancouver, BC.

  • This role is hybrid.

Responsibilities

  • Drafts correspondence according to templates

  • organize committee meetings

  • Take minutes in meeting

  • Pulls together documentation.

  • Sorts and prepares incoming and outgoing mail for the CLC, investigations team and legal counsel

  • Assist with compiling all supporting documentation for the governance portion of the Human Resources and Governance Committee meetings

  • Assist with preparing and compiling all supporting documentation for the Nominating Committee and its meetings

  • Maintain office records and design common filing systems

  • Maintain legal filing systems, legal publications, and binders for complaints, surveys, legislation, and precedents

  • Ensure the procedure for record retention is followed in accordance with the guidelines and policies set out by the records, information, and privacy department

  • Monitor, track, and maintain an accurate master list of resolution numbers and original copies of resolutions

  • Liaise with chief legal counsel and members of Discipline Committee to appoint a discipline panel

  • Draft memorandums, resolutions, and correspondence to panel members regarding discipline panel hearings

  • Assist with compiling all supporting documentation for the discipline hearings

  • Oversee administrative tasks associated with the discipline hearings, including room bookings, court reporter bookings, catering requirements, etc.

  • Assist prosecuting counsel, if/as required, during discipline hearings

  • Other duties will be provided in the JD

  Must Haves

  • Legal administration certificate or diploma required, or equivalent

  • Work experience in a legal environment

  • Previous minute-taking experience

  • Critical thinking, analytical, and problem-solving skills

  • Ability to work with discretion in preparing and handling sensitive information

  • Excellent communication skills

 Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Administrative Services Support (PLACED)

Our client is looking for a reliable professional that can join their team and provide administrative assistance with focus on facilities maintenance & operations.

The Role

This role works as part of an administrative services support team and reports to the Facilities Manager, this position provides a variety of administrative support with a focus on maintenance and infrastructure, purchasing and print shop services.

Performs on-site clerical and administrative functions including those related to facilities maintenance & operations. This is a full-time temporary position that requires to work in person.

Where is it based?

Vancouver, BC

Responsibilities

  • Coordinates with suppliers and vendors to purchase supplies, equipment, furniture, and services; researches, obtains quotes, places orders, rectifies issues, stocks, and stores all purchased goods.

  • Prepares purchase orders and coordinates ordering, distribution, and all associated paperwork and filing

  • Drafts work orders and coordinates services including scheduling appointments & meetings and coordinating the workflow of submitted work orders.

  • Oversees asset management by coding, installing, storing, disposing, and tracking assets, and conducts annual review in accordance with established guidelines.

  • Responsible for the maintenance of all supply rooms, print shop, storage rooms and an off-site storage facility which includes storing, stocking, cleaning, tracking, coding and disposal.

  • Responsible for the general maintenance, troubleshooting, support, and training of a variety of office equipment; including, phones, multi-function copiers, hole punchers, Cerlox machines, shredders, label makers, headsets, postage, and coffee machines.

  • Minor maintenance support can include basic installation and/or relocation of desktop equipment such as phones, computers, and headsets.

  • Coordinates monthly workplace inspections in conjunction with the Joint Occupational Health and Safety Committee and prepares inspection reports identifying areas of issue to eliminate or effectively control hazardous conditions or work procedures that could lead to an accident, injury, or health risk. Carries out other OHS-related actions and responsibilities as required.

  • The candidate should be able to conduct minor lifting and have the physical capabilities to conduct the work.

Must Haves

  • Experience in a similar client/customer service role, or a combination of education, training, and experience

  • Intermediate to advanced knowledge of Word, Excel, Access, PowerPoint, and Outlook

  • Strong communication skills

  • Excellent organizational skills

Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

EXECUTIVE ASSISTANT

Our client, an institution recognized for being a Best Workplace in BC is looking for a professional to join their team as an Executive Assistant.

The Role

The position requires strong organizational and proactive administrative skills, and the ability to manage multiple priorities simultaneously. The ideal candidate is expected to have excellent oral and written communication skills as they will compose and edit correspondence, and a variety of high-level documents for the Director, such as meeting minutes, briefing notes, agendas, and PowerPoint presentations. This is a remote role.

 Salary: $25.00 per hour.

Where is it based?

Vancouver, BC.

Responsibilities

  • Manage the calendar of the Director

  • Manage confidential correspondence

  • Establishes and maintains relationships and alliances

  • Shares information and readily determines to whom to go for relevant information

  • Seeks assistance and feedback in the problem-solving process

  • Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving

  • Seeks and shares relevant information, opinions, and judgments

  • Seeks out new challenges that require low to moderate risk-taking and planning decisions

  • Determines the resources, team support, and technical needs necessary to enable success and procures them

  • Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.

  • Analyzes multiple alternatives, risks, and benefits for a range of potential solutions

  • Recommends resource requirements and collaborates with impacted stakeholders

  • Demonstrates operational agility and renegotiates priorities as necessary

  • Uses organizational systems that result in multiple critical activities to be identified and completed on time

  • Puts systems in place and uses them to monitor and detect errors and problems

  • Tests and inspects outputs and applies quality checks prior to work submission

Must Haves

  • High school graduation supplemented by post-secondary education such as business and secretarial courses, workshops, and seminars as well as one year of related experience; OR an equivalent level or related work experience in addition to post-secondary education may also be considered.

  • Excellent verbal and written skills with a proven ability to develop clear, concise, and comprehensive written communication

  • Superior interpersonal and relationship management skills

  • Adept at balancing major concurrent tasks and projects and working with both internal staff and stakeholders in a coordinated manner

  • Knowledge of Committee functions and processes is an asset

  • Excellent computer skills using Word, PowerPoint, Outlook, and Excel

Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Transactions Coordinator, Commercial Real Estate

Our client, a well-known Commercial Real Estate is looking for a professional to join their team.

The Role

As the Transactions Coordinator, your role will involve managing all deals and listing files accordingly. Coordinate field resources and other stakeholders in the execution of lease renewals, new site acquisitions as required, early lease terminations, and more.

 Annual salary: $55,000 - 70,000

Where is it based?

Vancouver

Responsibilities

  • Ensures compliance with the company’s corporate policies as they relate to identifying and mitigating potential conflicts of interest

  • Closely tracks all transaction activity (commissionable and non-commissionable) for Retail Group, prepare compliance documentation and vouchers for deal processing, and accounts for all savings results achieved on behalf of clients

  • Monitors and maintains a real estate project tracking system to ensure timely transaction completion. Prepares reports and makes presentations to relevant parties

  • Implements real estate plans with an understanding of the client's strategic real estate goals. Assists with project initiation and scope definition, prioritization of assignments, and adherence to client-driven priorities, commitments, and milestones

  • Concurrently acts as tenant sales representative and effectively negotiates the business terms and conditions

  • Coordinates field broker selection and other required resources, subject matter experts, and business partners. If necessary, facilitates client review and approval of proposed team resources for the purpose of transaction execution

  • Drafts and creates a large variety of analysis and relevant documents, including but not limited to: project initiation, market comparable reports, proposal comparison packages, letters of intent, leases, and broker's opinions of value

  • Negotiates leases and lease amendments. Monitors lease expirations. Negotiates lease renewals within the prescribed timeline. Locates and acquires new properties to meet client's requirements and timeline

  • Works closely with the company and/or client's Lease Administration, Project Management, Facility Management, and Finance/Accounting teams to ensure integration between the service lines

    Must Haves

  • Two years or more of administrative experience, ideally within in real estate

  • Real estate conveyancing, legal, and/or finance experience is an asset, as is familiarity with financial terms and principles

  • Working knowledge of Microsoft Office

  • Exceptional organizational and technical skills

  • Excellent communication skills both written and verbal

 Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

RECEPTIONIST, ADMINISTRATIVE ASSISTANT (Asap start)

Our client is looking for a junior professional to join their team as a receptionist.

Who you are!

You are an enthusiastic professional with a passion for service. Someone eager to start their career as an administrative assistant or gain more experience in the field.

The Role

This is a temporary role with possibilities to extension up to one year or more.  Some of the main responsibilities of the role are to answer all incoming telephone calls, transfer to correct department, keep current knowledge of staff whereabouts and availability. Work with an 8-line switchboard and provide in-person reception to all guests and employees of the Corporate Office.  Provide general administrative support, as directed by the Office Manager.

 Where is it based?

Vancouver, BC.

Responsibilities

·       Answer all incoming telephone calls, transfer to correct department, keep current knowledge of staff whereabouts and availability, page staff.  Record switchboard voice mail greetings.

·       Responsible for opening/closing of the reception area.  Cheerfully greet all visitors and inform staff of their arrival. Keep the reception area neat and tidy.

·       Handle all incoming/outgoing couriers using the Fedex Powership system, Novex (local couriers), and on occasion FedEx Ground.

·       Morning rounds:  Clearing all boardrooms, making coffee in two coffee rooms, stocking coffee supplies, ensuring photocopiers/faxes are filled with paper, collect mail in mailroom.

·       Provides administrative assistant work in these areas:

o  assists in secretarial and administrative assistant work for the Office Manager and other departments as needed

o  type letters and memos

o  open and distribute all incoming mail

o  collects personal postage from staff

o  order and put away office supply every week

o  record and box old files to ship to an offsite location

o  code invoices directed to the Office Administrator

o  maintain, update, and distribute all company lists

o  create boardroom calendars each month

o  sets up meetings and organizes catering

o  tracks and records all deliveries for the office.

o  match FedEx waybills to incoming invoices

o  sell gift cards to walk ins

·       May also need to take courses and seminars to upgrade work related skills.

Must Haves

·         Exceptional interpersonal skills with an extroverted personality

·         Excellent organizational skills (must be able to prioritize and multitask)

·         Outstanding communication skills (verbal and written)

·         Basic knowledge of Microsoft Office (Word, Excel)

·         Similar experience would be an asset but is not necessary

Is this you?

Please send resume to jobs@expertrecruiters.com or apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.