Administrative HR Assistant, 1 year contract (FILLED)

 
Who you are!
 
You are an enthusiastic professional with strong administrative skills. You have good attention to detail, and organization skills, and can keep detailed records and documentation. A tech-savvy professional with a can-do attitude that will help the team to solve problems and facilitate day-to-day operations.
The role supports the managing director, recruiters, candidates, and our clients.
 
Where is it based?
Vancouver, BC
 
Responsibilities

• Input information on candidates, clients, and orders in CRM

• Draft and publish job postings

• Send testing and reference requests to candidates

• Book interviews, draft and send interview confirmation to candidates

• Connect with clients and candidates

• Prepare Corporate Terms and Fees for clients

• Onboard temporary ambassadors, request and save documentation

• Work with accounting on weekly payroll; verify timesheets, create payroll reports, verify reports, and send paystubs to employees

• Send ROEs and T4s

• Track Quick Book invoices, verify weekly invoices, follow up on Accounts Payable, and keep records up to date

• Assist with the calendar of consultants and the Managing Director

• Keep documentation of templates, guides, login credentials, candidates’, and clients’ records

• Compiling materials and maintaining employee database records

• Other duties as assigned

Must Haves

• Education/ training and related work experience as an Administrative Assistant

• Experience with CRMs like Job Adder is an asset

• Strong communication skills

• Proven ability to respond to a wide variety of issues, solve problems, and seek leadership direction and support with priority setting when needed

• Excellent computer skills

• Demonstrated ability to work independently and as a member of the team

• Ability to maintain confidentiality

• Strong organization skills and the ability to prioritize effectively

Temporary Senior Recruiter (On hold)

Our client is looking for a professional to join their team.
 
The Role
Hours would be 8:30 am to 4:30 pm, 1-hour unpaid lunch, and you can work from the office or at home. The assignment length will be 2-4 weeks.
 
Where is it based?
Vancouver, BC
 
Responsibilities

• Establishes and maintains effective working relationships with key stakeholders including, but not limited to authority representatives, regulatory bodies' registrars and staff, educational institutions, professional associations, and sourced candidates.

• Interviews, screens, and processes all documentation for sourced national and international professionals for licensure eligibility. Advises ineligible candidates about whether or not they meet the respective criteria.

• Provides consultative advice to sourced professionals on licensure, immigration, BC communities’ practice environments and amenities, relocation, and spousal employment opportunities.

• Develops and implements presentations, career action plans, and arranges temporary work permits, applications for permanent residency, and international visa applications to targeted students and professionals to promote living and working in British Columbia and/or studying abroad.

• Conducts research, provides analysis, and writes reports and proposals as required.

 
Must Haves

• University degree, preferably related to Human Resources, Business Administration, or Social Services or another relevant degree and five (5) to seven (7) years’ recent related recruitment experience in the health care sector providing expertise in recruitment, HR strategies, analysis and problem-solving, immigration expertise or an equivalent combination of education, training, and experience.

• Demonstrated: customer service, ability to provide strategic consultative advice, problem solve and facilitate resolutions within unclear guidelines and established frameworks, research, and present issues, prioritize work, make formal presentations, communicate verbally and in writing and computer software/hardware skills.

Temporary Receptionist (FILLED)

Our client is looking for a professional to join their team for one week. Training will be provided.
Ideally, you will have some previous and related office experience, and be proficient in Microsoft Office.  You are reliable, easy to get a hold of, and flexible.
 
Where is it based?
Vancouver, BC
 
Responsibilities
 

• Answer incoming calls; transfer calls, answer questions, and provide assistance where possible

• Switchboard operation

• Greet and direct all visitors in a welcoming and professional manner

• Accept mail and arrange couriers

• Schedule coordination

• E-mail correspondence as required

• Maintenance of the contact database

• General clerical; photocopying, scanning, filing

• General housekeeping and upkeep of the reception area

Temp Admin Assistant/Clerk – (Temporary, 8 weeks) FILLED

Our client is looking for a professional to join their team for 8 weeks. Starting on July 17, 2023. Hours will be 8:30 am to 4:30 pm (1-hour unpaid lunch) working on-site at their office.
 
Where is it based?
Vancouver, BC
 
Responsibilities

• Preparing, compiling, and sorting information for data entry.

• Checking, confirming, and updating existing data and correcting where necessary.

• Collecting, verifying, and entering new data into the database/system.

• Recognizing when information is incomplete and reaching out by phone and email to collect and/or verify data and collect milestones (scripts will be provided).

• Answer candidate inquiries regarding standard questions, understand their requirements and provide general information about credentialing, licensing, and bursaries.

• Offer assistance to candidates who may be having issues and pass them on to the correct staff person as needed.

Must Haves

• Knowledge of computers, data entry, Excel, Word, and Outlook. Strong typing abilities.

• Customer service experience with excellent communication skills (verbal and written) and strong attention to detail and accuracy.

• Positive, enthusiastic attitude with strong people skills and empathy for candidates' needs.

• Familiarity with administrative duties.

• Excellent organizational and time management skills with the ability to prioritize and stay focused on assigned tasks.

• Ability to work independently and be part of a team.

Accountant – (Permanent) FILLED

Our client is looking for a professional to join their team.
 
What Your Impact Will Be
 
Reporting to the Corporate Accounting Manager. This role’s main responsibilities include completing all accounting entries and reconciling corporate and third-party gift card transactions on a weekly and monthly basis. Customer support for gift card orders, inquiries, issues, and complaints as well as administrative support to other locations will also be part of this position.
 
Where is it based?
Richmond, BC
 
Responsibilities

• Database uploads

• ACH entries

• Reconcile and enter Blackhawk and Incomm entries

• Balance liabilities weekly and monthly

• Follow up on variances with Blackhawk, Incomm, and First Data

• Blackhawk and Incomm recon file uploads

• First Data weekly liabilities uploads

• Buyatab uploads and entries

• Reconciling clearing accounts

• Order reconciliation

• Code monthly Eigen invoices

• Process orders

• Accrue monthly activations and payments

• Provide support for orders, inquiries, issues, and complaints

• Ad hoc tasks as required

  Must Haves
  

• Completed or enrolled in accounting courses would be an asset

• Completed Excel and Access courses would be an asset

• Problem-solving and critical thinking

• Time management and prioritization skills

• Strong verbal and written communication skills

• Attention to detail

• Ability to handle a high volume of work during peak periods (month ends/December)

• Proficient in basic Excel formatting and functions

• Ability to work independently and effectively collaborate within a small team

 
What’s in it for you? 
Salary: 50,000 – 55,000 plus benefits

ACCOUNTS PAYABLE ADMINISTRATOR – TEMPORARY (PLACED)

Our client is looking for a professional to join their team until the end of August. The temp will support expense filling, data entry, and general accounts payable tasks.

The Role
The ideal candidate is a professional with strong analytical skills. Someone with impeccable attention to detail, well-organized, and good at multitasking. Capable of being consistently accurate and efficient in your work, handling multiple demands at a time to meet deadlines.

Where is it based?

• Vancouver, BC

Responsibilities

• Responsible for processing accounts payable trade invoices, staff expenses, and claims for various companies, ensuring proper authorization and compliance with policies.

• Process accounts receivable invoices, including billings, account for cash receipts, and prepare bank deposits.

• Respond to inquiries by vendors, customers, and staff on a variety of matters.

• Other duties as required.

Must Haves

• High school graduation supplemented by post-secondary education or technical training, as well as one to three years of related experience; OR an equivalent level or related work experience in lieu of post-secondary education may also be considered.

• High level of computer literacy including comprehension of Windows-based systems, intermediate-level Word and Excel skills, and email, and internet capabilities.

• Working knowledge of accounting processes and procedures.

• Experience in Great Plains is an asset.

• Excellent customer service, interpersonal, verbal, and written communication skills.

• Ability to keep detailed and accurate records, reconcile accounts and perform multiple tasks, balance priorities, and meet deadlines.

• A high degree of accuracy as well as organizational and problem-solving skills and the ability to demonstrate sound judgment.

• Ability to work in a team environment as well as work independently.

 
What do they offer?

• Salary of $25- $28

• Remote work

• 7-hour workday. Monday to Friday

Legal Office/Administrative– (Temporary) FILLED

Our client is looking for a temp professional to join their team for a 5-week assignment.
 
Who you are!
 
You are a professional with administrative and legal background. You have excellent communication skills and attention to detail. You will provide support to the Professional Regulations team. This position calls for the ability to act with a high degree of attention to detail and focus on the timely performance of duties.
 
Where is it based?
Vancouver, BC
 
Must Haves

• Legal administrative experience and/or studies

• Excellent communication skills, time management, and proofreading skills

• Proficiency with Microsoft Office

Administrative Assistant (Temporary, 3 weeks)

Our client is looking for a professional to join their team.
 
The ideal candidate is detail-oriented, good with technology, and a quick learner. A professional with strong communication and customer service skills. The candidate also needs to complete the technical testing.
 
This role will be triaging calls and emails, uploading documents into the system (CRM), entering information from paper applications to the CRM, verifying registrant information etc. It’s high volume and repetitive.
The role is in the office, based in Vancouver, BC.
 
Duration: 3 weeks with the possibility of extension
Hours: 8:30 to 4:30, In the office (Monday to Friday)
 
What’s in it for you? 
 
Salary: $ $31.08 /hour minus 1.5% union dues. This is a union role, and the candidate must agree to be a member of the union.
Additional 6% vacation pay.

FINANCE ADMINISTRATOR – PERMANENT

Our client is looking for a professional to join their team.

The Role

The ideal candidate is a professional with strong analytical skills. Someone with impeccable attention to detail, well-organized, and good at multitasking. Capable of being consistently accurate and efficient in their work and able to meet deadlines.

The role reports to the Chief Financial Office and it is mostly remote.

Where is it based?

·       Vancouver, BC

Responsibilities

·       Responsible for processing accounts payable trade invoices, staff expenses, and claims for various companies, ensuring proper authorization and compliance with Board policies.

·       Process accounts receivable invoices, including billings, account for cash receipts, and prepare bank deposits.

·       Complete both month-end and year-end procedures, such as general ledger reconciliations and accruals, while also providing annual audit support.

·       Respond to inquiries by vendors, customers, and staff on a variety of financial account matters.

·       Provide support to the benefit programs by reviewing applications for accuracy and ensuring the eligibility criteria are met in accordance with the established program guidelines.

·       Other duties as required.

Must Haves

·       High school graduation supplemented by post-secondary education or technical training, as well as one to three years of related experience; OR an equivalent level or related work experience in lieu of post-secondary education may also be considered.

·       High level of computer literacy including comprehension of Windows-based systems, intermediate-level Word and Excel skills and email, and internet capabilities.

·       Working knowledge of accounting processes and procedures.

·       Experience in Great Plains is an asset.

·       Excellent customer service, interpersonal, verbal, and written communication skills.

·       Ability to keep detailed and accurate records, reconcile accounts and perform multiple tasks, balance priorities, and meet deadlines.

·       High degree of accuracy as well as organizational and problem-solving skills and ability to demonstrate sound judgment.

·       Ability to work in a team environment as well as work independently.

What do they offer?

• Salary of $25.27 - $30.21 per hour,  plus benefits

• Remote work

• 7-hour workday. Monday to Friday

Is this you?

Please send your resume to jobs@expertrecruiters.com and orinih@expertrecruiters.com  or apply online https://adr.to/o2qpo with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Administrative Assistant – (Temp to Perm)

Our client is looking for a professional to join their team.

Who you are!

This position requires strong organizational and proactive coordination skills, and the ability to manage multiple priorities simultaneously. As the first point of contact for our clients, this role requires someone who has outstanding customer service skills, a high level of confidentiality, and embodies a strong sense of helpfulness.

What Your Impact Will Be

Reporting to the Manager of Administrative Support Services the Administrative Assistant performs administrative tasks which support clients, including other company departments and other external parties as well as the Manager of Administrative Support Service and their team.

The Administrative Assistant must be able to navigate through the day-to-day operational processes of the team and through daily administrative tasks. The Administrative Assistant is expected to have excellent communication skills as they will communicate with varied stakeholders in an informative or consultative manner through phone and email and manage the central intake inquiries as well as support the team meeting management and the referral program. Additionally, the Administrative Assistant is also involved with supporting operational improvement projects for the department.

Where is it based?

Vancouver, BC. The role is mostly remote.

Must Haves

• High school graduation and some related work experience; OR an equivalent level of related work experience, education, and/or training may also be considered

• Excellent writing skills and proven ability to develop clear, concise, and comprehensive written communication

• Excellent judgment in setting priorities, identifying issues, and determining action required when working under pressure and deadlines

• Superior interpersonal, oral communication, and relationship management skills

• Adept at balancing major concurrent tasks and projects

• Proven ability to respond to a wide variety of issues and deal with unclear situations and conflicting demands, and to seek leadership direction and support with priority setting when needed

• Excellent computer skills using Word, PowerPoint, Outlook, and Excel

• Demonstrated ability to work independently and as a member of the team

What’s in it for you? 

·       Salary: $45,000 - $52,000 annually

·       Benefits

·       Remote work

Is this you?

Please send your resume to jobs@expertrecruiters.com  and orinih@expertrecruiters.com or apply online at https://adr.to/sdxpm with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Manager, Office of the Secretariat– (ON HOLD) 4-6 months. Placed

Our client is looking for a professional to join their team.

What Your Impact Will Be

The Manager  provides confidential administrative support to the Board of Governors’ Office, working with the Board Assistant who acts as a point of initial contact for individuals, either internal or external to the organization, who have questions or concerns about policies and/or matters to bring to the attention of the Board of Governors.

Where is it based?

Burnaby, BC

The role is hybrid, with 3 days in the office and 2 days remote.

Responsibilities

1.      Provides confidential administrative support to the Board of Governors’ Office by:

• Coordinating Board and Board Committee meeting schedules. reviewing the optimal availability of members; arranging meeting locations; drafting agendas; compiling and preparing required resources and materials; and coordinating support services.

• Attending open and closed sessions of the Board of Governors; drafting minutes; initiating follow-up on behalf of Board members; preparing monthly Board summaries; and communicating Board decisions to senior academic and administrative personnel.

• Attending and providing support to Board Committees. Coordinating meeting schedules; assembling, preparing, and distributing supporting materials; drafting minutes; establishing and maintaining Committee records and files; conducting research; and preparing reports and summaries.

• Maintaining a complete and comprehensive set of computerized and manual board records and legal registry files.

• Liaising with personnel on Board related matters and department representatives from Archives and Records Management to conduct document research and obtain information.

• Participating in the organization of Board orientations, events, and conferences.

2.      Provides administrative support:

• Producing a variety of confidential and general correspondence, checking for accuracy, and ensuring that the matters are appropriately directed and completed in accordance with applicable policies and procedures.

• Maintaining complete records of the organization’s policy and procedures and administering the updated, distribution, and publication of revised policies.

• Maintaining and improving the Policy Gazette website using the company’s web publishing system (AEM).

• Scheduling meetings, coordinating with external service providers, booking rooms, and arranging catering and support services.

• Preparing materials for archives and contacting archives for retrieval and delivery of materials on request and locating and distributing documents to the appropriate member of the office.

• Processing invoices, creating, and submitting purchase requisitions and expense claims through FINS, entering the information, and checking them for appropriate coding, explanations, and supporting documentation.

-Makes decisions regarding:

• Internal and external inquiries, assessing the sensitivity and urgency of the inquiry.

• Privacy safeguards and confidentiality of personal information and drafting critical, sensitive and confidential correspondence.

-Solves problems related to:

• Inaccurate or outdated records of policies.

-Establishes and maintains relationships with peers and contacts with access to information and to key business partners. Shares information and advice on how to get things done and who to involve.

-Internal/External Connections

•Works closely with the Organization’s Policies Director and Office of the General Counsel and the Secretary staff members.

•Liaises with senior administration, including the VPs and AVPs, and resource personnel on the development, revision, and interpretation of policies and procedures. Liaises with senior and administrative personnel on Board related matters.

Must Haves

• Bachelor’s degree in Business Administration or a relevant discipline and 10+ years of related experience including experience in administration and budget management, or an equivalent combination of education, training, and experience.

• Project management experience is an asset.

• Post-secondary experience and board experience are an asset.

• Good knowledge of post-secondary’s general and administrative policies, procedures, and processes.

• Good knowledge of the Freedom of Information & Protection of Privacy Act.

• Excellent organizational, problem-solving, and analytical reasoning skills.

• Excellent administrative and budget management skills.

• Excellent communication skills (oral and written). Excellent taking minutes.

• Excellent interpersonal skills.

• Excellent research skills.

• Ability to interpret and follow policies, Board procedures, and Rules of Order.

• Ability to exercise tact, discretion, and diplomacy.

• Ability to exercise discretion in highly confidential and sensitive matters.

• Ability to take and transcribe the salient points of discussion.

• Ability to organize and manage multiple priorities, multi-task, and work well under tight deadlines.

• 70 wpm keyboarding with a high degree of accuracy.

• Proficient knowledge in the use of word processing, spreadsheet, database, and presentation applications.

What’s in it for you? 

• Salary: 89,000 – 120,000

• Temporary role with the opportunity to become permanent for the right candidate

• Hybrid work

Is this you?

Please send your resume to jobs@expertrecruiters.com  and orinih@expertrecruiters.com or apply online at https://adr.to/auv7m  with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Board Assistant– (Temp) 4-6 months. PLACED

Our client is looking for a professional to join their team.

What Your Impact Will Be

The Board Assistant provides confidential administrative support to the supervisor and the Board of Governors’ Office, acting as a point of initial contact for individuals, either internal or external to the organization, who have questions or concerns about policies and/or matters to bring to the attention of the Board of Governors.

Where is it based?

Burnaby, BC

The role is hybrid, with 3 days in the office and 2 days remote.

Responsibilities

1. Provides administrative support to the supervisor by:

• Responding directly to requests for information or referring non-routine inquiries to the appropriate person.

• Producing a variety of confidential and general correspondence, checking for accuracy, and ensuring that the matters are appropriately directed and completed in accordance with applicable policies and procedures.

• Maintaining complete records of the organization’s policy and procedures and administering the updated, distribution, and publication of revised policies.

• Maintaining and improving the Policy Gazette website using the company’s web publishing system (AEM).

• Scheduling meetings, coordinating with external service providers, booking rooms, and arranging catering and support services.

• Preparing materials for archives and contacting archives for retrieval and delivery of materials on request and locating and distributing documents to the appropriate member of the office.

• Processing invoices, creating, and submitting purchase requisitions and expense claims through FINS, entering the information, and checking them for appropriate coding, explanations, and supporting documentation.

1. Provides confidential administrative support to the Board of Governors’ Office by:

• Coordinating Board and Board Committee meeting schedules. reviewing the optimal availability of members; arranging meeting locations; drafting agendas; compiling and preparing required resources and materials; and coordinating support services.

• Attending open and closed sessions of the Board of Governors; drafting minutes; initiating follow-up on behalf of Board members; preparing monthly Board summaries; and communicating Board decisions to senior academic and administrative personnel.

• Attending and providing support to Board Committees. Coordinating meeting schedules; assembling, preparing, and distributing supporting materials; drafting minutes; establishing and maintaining Committee records and files; conducting research; and preparing reports and summaries.

• Maintaining a complete and comprehensive set of computerized and manual board records and legal registry files.

• Liaising with personnel on Board related matters and department representatives from Archives and Records Management to conduct document research and obtain information.

• Participating in the organization of Board orientations, events, and conferences.

Must Haves

• Bachelor’s degree in Business Administration or a relevant discipline and five years of related experience including experience in administration and budget management, or an equivalent combination of education, training, and experience.

• Post-secondary experience, board experience, and project management experience are an asset.

• Good knowledge of post secondary’s general and administrative policies, procedures, and processes.

• Good knowledge of the Freedom of Information & Protection of Privacy Act.

• Excellent organizational, problem-solving, and analytical reasoning skills.

• Excellent administrative and budget management skills.

• Excellent communication skills (oral and written). Excellent taking minutes.

• Excellent interpersonal skills.

• Excellent research skills.

• Ability to interpret and follow policies, Board procedures, and Rules of Order.

• Ability to exercise tact, discretion, and diplomacy.

• Ability to exercise discretion in highly confidential and sensitive matters.

• Ability to take and transcribe the salient points of discussion.

• Ability to organize and manage multiple priorities, multi-task, and work well under tight deadlines.

• 70 wpm keyboarding with a high degree of accuracy.

• Proficient knowledge in the use of word processing, spreadsheet, database, and presentation applications.

What’s in it for you? 

• Salary: 81,000 per year

• Temporary role with the opportunity to become permanent for the right candidate

• Hybrid work

Is this you?

Please send your resume to jobs@expertrecruiters.com  and orinih@expertrecruiters.com or apply online at https://adr.to/qeu7m   with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.